Atos is an international information technology services company with annual revenues of EUR 8.7 billion and 78,500 employees in 42 countries. Serving a global client base, it delivers hi-tech transactional services, consulting, systems integration and managed services. Atos is focused on business technology that powers progress and helps organizations to create their firm of the future. It is the Worldwide Information Technology Partner for the Olympic Games and is quoted on the Paris Eurolist Market. Atos operates under the brands Atos, Atos Consulting, Atos Worldline and Atos WorldGrid.
Document Controller
Miejsce pracy: Bydgoszcz
nr ref. 133470
Job Description
The following activities will be performed within a role of Document Controller:
- Issue, maintain and distribute/publish documents
- Maintain managed environment folder structure in document database as agreed with quality/knowledge manager
- Arrange access to electronic document database systems within agreed rules
- Arrange access for groups/users to documents in document database
- Issue and maintain list of Document Numbers
- Store, maintain & remove documents in document database within rules defined
- Publish & distribute internal documents (either electronically or on paper, as decided by owner)
- Update master copy & archive previous version
- Archive master copy for obsolete documentation (status=expired)
- Update a Master Index of documentation available
- Receive, check, register & and publish/distribute external documents to target readers
- Perform standard technical quality checks before storing documents in electronic document control system and before publishing/distributing documents
- Escalate to relevant quality assurance/knowledge management level when something goes wrong in the document lifecycle that cannot be handled by the document controller
- Support authors and document owners in creating, advise on publishing and, where required, converting approved documents.
Job Requirements
- Very good English communication skills in speaking, writing and reading
- Experience of working in team environments (familiar with people, organization, processes, customers and services within the scope)
- Very good knowledge of MS Office package (Word, Powerpoint, Excel)
- Familiar with the document control requirements from standards as ISO 9001: 2000, 27001, and capable of translating them into daily document control practices
- Precision and analytical skills
- Knowledge/ certificate in ITIL on a Foundation level would be a plus
- Ability to multi-task and deal with ambiguity
- Ability to deal conflicts in a cross functional environment
- Ability to work within stringent deadlines
- Ability to escalate issues properly
