Job description:

As executive Secretary you will support and provide first class administrative and secretarial support to the Managing Director in his daily work. You take pride in delivering the best service and handle both routine tasks and larger assignments with professionalism and a keen eye for details.

 Your key tasks will be:

• Structured follow up on project tasks assigned to the organisation by the Managing Director
• Business case analysis and development - project management and participation
• Conveying messages to the organisation in the Managing Director’s absence
• Preparation of contracts based on paradigms
• Prepare and organize internal and external meetings and conferences
• Reviewing e-mail correspondence sorting this on urgency and importance
• Ensure all documents are filled correctly and maintain an effective filing system
• Handling of invoices and expense reports for the department
• Correspondence with clients and partners 

Requirements:

Would you like to use your skills in a new high-profile business area. Join us and be a part of the dynamic link between commercial and technical business development. Your job is in our newly established Development department in Poznań, Poland.

You are a well-organized, detail-oriented person who understands how to prioritize and accomplish tasks to meet deadlines while at the same time being able to adapt if priorities change.

The ideal candidate is open-minded, service-oriented, with a sense of humor and possessing the following qualifications:

• Bachelor, university degree or above
• Well-structured and good at working independently
• Excellent communication skills in Polish, English and Danish both oral and written is a must 
• Ability to maintain an overview, quickly acquaint oneself with new tasks and able to suggest, produce and implement agreed solutions throughout the organization
• Extensive experience with Microsoft Office, Excel, Word and Powerpoint
• Highly flexible and good at multitasking
• Diligent, loyal, structured and disciplined

 Personality:

As a person, you are proactive, innovative and systematic. You have a quality-oriented approach to your assignments as well as the ability to keep an overview even under pressure.

Further you are a responsive, powered, extrovert personality with analytical skills. Persistent and solution oriented always searching for the optimal solutions to the assignment. You work independently, yet you can be part of a team.

We offer:

Exciting challenges, varied tasks and career opportunities in an innovative company. Our working environment is open and inspiring. We provide great potentials for personal and professional development.  Wages are negotiated individually with respect to qualifications.