Accounts Payable Team Lead

Your responsibilities

50% Accounts Payable processing

Oversee the checking & sorting of mailboxes daily and process invoices in Verify module

Ensure correct workflows are selected and invoices distributed

Ensure invoices are correctly coded and appropriate approval workflow selected

Liaise with controlling to assist audit of invoices and the cost centre coding

Liaise with regional depts. to promote 3 day workflow approval turnaround and realize supplier discounts offered.

Ensure all invoices are checked for key masterdata according to the EU/local norm (i.e Name, address, VAT Code, Bank Account, Swift Code etc….)

Follow up on supplier reminders and support resolution of outstanding invoice issues with approvers.

Oversee the reconciliation of supplier account statements with AP sub ledger vendor accounts

Work closely with master data team to ensure quick turnaround of vendor masterdata for new suppliers and compliance with process.

Restrict invoice backlog to pre-defined maximum level of un-approved invoices at any given point and report KPI’s

Perform supplier reconciliation

Perform AP balance confirmation with 3rd party and IC affiliates

Perform monthly account payable reconciliation

Maintain GR/IR bookings

Support to wider Finance team when required

Provide cover during staff member’s absence resulting from vacation, training, sickness.

10% Process Improvements and Efficiencies

Stabilize & Optimize current Readsoft solution to continue realize anticipated improvements

Stabilize & Optimize current backlog and invoice exceptional processing

Initiate actions to ensure all suppliers send electronic invoices instead of hard copy

Introduce & maintain KPI’s to measure current performance and improvements

10% Corporate Governance, Compliance and Control

Ensure compliance with EU and MSA vendor invoice legislation and policy

Support SoX / Internal audit information requests (Population samples etc.)

Ensure compliance with intercompany policy and report deficient affiliates

Ensure sufficient documentation is in place to cover transferred processes and internal/SOX controls relating to them.

30% Team Supervision

Manage team and their workload with support of Accounts Payable Manager

Prioritize core activities and encourage engagement and empowerment through active participation of team in improvement initiatives.

Supervise AP team to ensure timely and correct recording of all AP related transactions; sample checks of postings and verify compliance to all MSA Policy and relevant US GAAP financial standards.

Ensure backup within the team as well as actual desktop procedures and specifications

Plan and coordinate monthly, quarterly, and annual closing activities

Conduct regular motivational, vital, ongoing exchanges with team members

Ensure development plans in place to move team members to next level and successors are identified

Ensure all team members are trained in the execution of financials for all in scope affiliates, thereby improving team flexibility.

Being the first point of escalation for regional AP related issues.

Our requirements

Overview

We are a technology company that aims to help people return home safely from their worksites by building smart safety systems. We have a hyper focused safety culture that puts our customers and our employee safety first. As a company, we aim for stable and sustained business growth and this strategy has supported our growth. We hire carefully to ensure our growth strategy as well as culture fit and value each hire tremendously. We hugely value learning and continuous improvement and believe strongly in furthering the careers of all our employees. We recognize that our careers can take us in different directions, and we value retention by recognizing and even encouraging this diverse career growth. Being a global organization, we are well positioned to have varied opportunities within the organization to support growth in different directions. Our compensation and benefits packages are competitive.

MSA is an organization that respects boundaries, encourages people to unplug and recharge, and prioritizes the well-being of everyone on the team, all while sustaining reasonable growth and remaining committed to our meaningful mission.