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Admin Assistant

Jones Lang LaSalle Sp. z o.o.

  • Warszawa

    Warszawa, Masovian
  • offer expired 2 months ago
  • contract of mandate
  • full-time, additional / temporary
  • assistant
  • home office work, hybrid work
  • Immediate employment
  • remote recruitment
  • Shift work:no
  • Days of work:working days (Monday to Friday)
  • Working hours:flexible schedule
  • Possible night work:no
  • Payment schedule:monthly
  • Model of payment:basic salary

Your responsibilities

  • Own and maintain organizational charts.

  • Management of security check process across EMEA.

  • Management of document and file storage - Access Management.

  • Management of distribution lists and mailboxes.

  • Attending to emails, correspondence and messages from clients and colleagues.

  • Discreet handling of sensitive and confidential information incl. NDA of NJ.

  • Provide a wide range of administrative support including the production of correspondence, reports, presentations and documents of high quality in preparation for executive meetings.

  • Develop and maintain effective working relationships with clients and internal colleagues across the account team.

  • Support the development of best practices across the account’s operations support team.

Our requirements

  • Able to demonstrate a proven track record in delivering total facilities management solutions; handling complex account structures, running multiple operational FM teams, across multiple locations and countries.

  • Experience of providing Administrative/Customer Assistant support in a corporate and fast-moving environment.

  • Experience of dealing with and ensuring the integrity of highly sensitive and confidential information.

  • Advanced MS Word, MS Excel, MS PowerPoint, MS Outlook.

  • Uses appropriate judgement when responding to the needs of senior executives both internally and externally.

  • Demonstrates personal accountability, ownership and an ability to work effectively under pressure.

  • Has excellent email and communication manner; interpersonal skills to deal with a wide variety of clients and colleagues.

  • Excellent spoken and written English and Polish communication skills.

  • Team player who deals effectively with colleagues and clients and who has the ability to establish good relationships with both.

  • Ability to prioritize workload, attention to detail and willingness to complete projects in a timely and efficient manner.

  • Some analytical ability is required in order to gather and summarize data for reports and to find solutions to various administrative issues.

  • A thoughtful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken.

  • Adopts a flexible approach to work.

  • This job is full-time (40h per week) until end of 2023 with flexible working hours.

  • Student status required.

What we offer

  • Contract of mandate (umowa zlecenie) until the end of 2023.

  • Flexible working hours.

  • Hybrid or remote work.

  • Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective.

  • Friendly and supportive company culture.


  • sharing the costs of sports activities

  • private medical care

  • life insurance

  • flexible working time

  • fruits

  • integration events

  • coffee / tea

  • drinks

  • leisure zone

  • employee referral program

  • charity initiatives

  • family picnics

Jones Lang LaSalle Sp. z o.o.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com

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