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Admin Coordinator


9 20010 800 gross / mth.
  • Prosta 70, Wola, Warszawa
    Warszawa, Masovian
  • offer expired 24 days ago
  • contract of employment
  • full-time
  • manager / supervisor
  • full office work, hybrid work
  • remote recruitment
  • запрошуємо працівників з України
  • Робота для іноземців
    без польської
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України


Prosta 70



Your responsibilities

  • Responsible for all administrative related matters.

  • Developing the administrative capacity of the Poland Response Office to ensure the organisational goals and business objectives and Essential Standards are met

  • Contribute to the development of administrative policies for Save the Children’s Poland Response office and ensure SCI operations are in line with policies and procedures, including leading the implementation and roll out of the Administration manual

  • Manage the administrative budget and ensure this is executed in a timely, effective and efficient manner

  • Liaise with Government entities on administrative matters

  • Responsible for and support the administration team to ensure international staff and visitors on visa/work permit processes, preparing invitation letters, working with a local lawyer for longer term permits

  • Oversee the international staffing sourcing of housing, assisting Admin Officer as necessary

  • Explore any issues pertaining to personal safety and security matters which may involve staff or visitors

  • Oversee and ensure the effective use of office space

  • Assist with managing facilities and ensure optimal use

  • Development of all lease agreements in consultation with Admin and Finance Teams; maintain current records of lease contracts

  • Assist in determining future needs

  • Ensure that direct reports have clearly defined objectives and understand their responsibilities.

  • Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up

  • Ensure availability of appropriate professional development opportunities for staff

Our requirements

  • Certificate of education

  • Minimum 5 years experience in an administration/office manager position or equivalent professional experience

  • Excellent interpersonal skills

  • Excellent verbal and written communication skills in English (required) and Polish

  • Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research

  • Excellent attention to detail, organisational skills and discretion with confidential information

  • Ability to work independently and proactively

  • Proven ability to handle challenging work load

What we offer

  • 30 days of annual leave

  • Planned: private healthcare package and Multisport card

About Us

Save the Children is one of largest INGO working across globe in 120 countries for improving lives of the children. SC is implementing a large scale program for Ukrainian children and families inside Poland from Warsaw office located in Poland. SC started its programs for Ukrainian children and families in 2022 and program is funded by variety of international donors.