RTB House

Administrative Assistant

RTB HouseO firmie

  • Warszawa, mazowieckie

  • Ważna jeszcze 22 dni
    14 Marzec 2020
  • Asystent
RTB House is a global company that provides state-of-the-art marketing technologies for top brands worldwide. Its proprietary ad buying engine is the first and only in the world to be powered entirely by Deep Learning algorithms, enabling advertisers to generate outstanding results and reach their short, mid and long-term goals.
 
Founded in 2012, the RTB House team is comprised of 500+ specialists in over 30 locations across the globe: New York, London, Tokyo, Singapore, São Paulo, Moscow, Istanbul, Dubai and Warsaw. It serves campaigns for more than 1,600 clients across EMEA, APAC and the Americas regions.
 
From 2018, after successfully deploying deep learning into 100 percent of its algorithms, RTB House develops two divisions, independent from R&D team, focused on leading innovation for MarTech solutions. The AI Marketing Lab provides an environment for inventing and advancing MarTech products. In addition, the Creatives Lab was created to investigate and improve the overall performance of creatives, as well as developing support for formats like dynamic display and video creatives that can be ultra-tailored to a client’s unique branding needs.
Administrative Assistant
Warsaw, Poland

What you will do:

  • this role is based in Warsaw but you will be responsible for providing administration support in CEE region working closely with Administrative Assistants in other CEE countries;
  • as part of the global administrative team you will report to the Office Management team in Warsaw and to a Regional Business Development Director CEE;
  • communication within the local team (sending general information, announcing news from HQ, gathering employee`s feedback);
  • contact suppliers and vendors;
  • administrate onboarding processes;
  • take care of the documentation workflow;
  • to support organization of conferences, summits, RTB days;
  • creating local procedures (based on HQ standards);
  • organize business trips and accommodations;
  • prepare sales reports, analyze delay payments and support the sales team in verifying documents;
  • manage supplies and equipment;
  • cooperate with other departments, especially: Finance, HR, HQ Administration;
  • manage the calendars and being a support for a Regional Business Development Director and the whole team in CEE region.

Requirements:

  • 2+ years’ experience in a similar role;
  • strong communication and interpersonal skills;
  • excellent organization, time management, and multitasking skills;
  • discretion and trustworthiness: you will often be party to confidential information;
  • fluency in Microsoft Office (Excel, PowerPoint, Word);
  • proficiency with G-Suite tools (eg. Gmail, Calendar, Google Drive);
  • have a “can do” attitude and the ability to ruthlessly priorities;
  • organized and with an eye for details;
  • proficiency in English & Polish is a must.

We offer the chance to work:

  • being part of an award-winning organization, one of the fastest growing tech companies in Europe (Deloitte - Fast 50 CE 2018 and 2019, 24th in the tech sector in the Financial Times 1000: Europe’s Fastest Growing Companies 2019);
  • ability to work in a truly international environment and develop the CEE market with the best people;
  • opportunity to grow together with the burgeoning company and develop in the desired career direction;
  • friendly and supporting atmosphere.
RTB House is a global company that provides state-of-the-art marketing technologies for top brands worldwide. Its proprietary ad buying engine is the first and only in the world to be powered entirely by Deep Learning algorithms, enabling advertisers to generate outstanding results and reach their short, mid and long-term goals.
 
Founded in 2012, the RTB House team is comprised of 500+ specialists in over 30 locations across the globe: New York, London, Tokyo, Singapore, São Paulo, Moscow, Istanbul, Dubai and Warsaw. It serves campaigns for more than 1,600 clients across EMEA, APAC and the Americas regions.
 
From 2018, after successfully deploying deep learning into 100 percent of its algorithms, RTB House develops two divisions, independent from R&D team, focused on leading innovation for MarTech solutions. The AI Marketing Lab provides an environment for inventing and advancing MarTech products. In addition, the Creatives Lab was created to investigate and improve the overall performance of creatives, as well as developing support for formats like dynamic display and video creatives that can be ultra-tailored to a client’s unique branding needs.
Administrative Assistant
Warsaw, Poland

What you will do:

  • this role is based in Warsaw but you will be responsible for providing administration support in CEE region working closely with Administrative Assistants in other CEE countries;
  • as part of the global administrative team you will report to the Office Management team in Warsaw and to a Regional Business Development Director CEE;
  • communication within the local team (sending general information, announcing news from HQ, gathering employee`s feedback);
  • contact suppliers and vendors;
  • administrate onboarding processes;
  • take care of the documentation workflow;
  • to support organization of conferences, summits, RTB days;
  • creating local procedures (based on HQ standards);
  • organize business trips and accommodations;
  • prepare sales reports, analyze delay payments and support the sales team in verifying documents;
  • manage supplies and equipment;
  • cooperate with other departments, especially: Finance, HR, HQ Administration;
  • manage the calendars and being a support for a Regional Business Development Director and the whole team in CEE region.

Requirements:

  • 2+ years’ experience in a similar role;
  • strong communication and interpersonal skills;
  • excellent organization, time management, and multitasking skills;
  • discretion and trustworthiness: you will often be party to confidential information;
  • fluency in Microsoft Office (Excel, PowerPoint, Word);
  • proficiency with G-Suite tools (eg. Gmail, Calendar, Google Drive);
  • have a “can do” attitude and the ability to ruthlessly priorities;
  • organized and with an eye for details;
  • proficiency in English & Polish is a must.

We offer the chance to work:

  • being part of an award-winning organization, one of the fastest growing tech companies in Europe (Deloitte - Fast 50 CE 2018 and 2019, 24th in the tech sector in the Financial Times 1000: Europe’s Fastest Growing Companies 2019);
  • ability to work in a truly international environment and develop the CEE market with the best people;
  • opportunity to grow together with the burgeoning company and develop in the desired career direction;
  • friendly and supporting atmosphere.

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