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Awards - Grants Manager

FUNDACJA SAVE THE CHILDREN INTERNATIONAL (POLAND)

8 70011 000 gross / mth.
  • Prosta 70, Wola, Warszawa
    Warszawa, Masovian
  • offer expired 23 days ago
  • contract of employment
  • full-time
  • team manager
  • full office work, hybrid work
  • Immediate employment
  • remote recruitment
  • запрошуємо працівників з України
ukrainian-friendly-overlay
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

FUNDACJA SAVE THE CHILDREN INTERNATIONAL (POLAND)

Prosta 70

Wola

Warszawa

Your responsibilities

  • Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.

  • Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records.

  • Maintain effective communications with Save the Children members regarding donor related issues

  • Lead Award Kick off meetings to ensure that all award information is shared effectively with relevant staff, including field offices and partners

  • Lead Close out process and work with members to ensure awards are closed out on time

  • Coordinate with auditors as necessary

  • Clear understanding of SCI processes and key donor requirements, and support teams across the Poland Response Office to ensure all opportunities, proposals, contracts and amendments follow SCI processes

  • Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.

  • Ensure potential issues and amendment requests are flagged promptly to the Director of Awards, then to donors via the relevant member. Prepare donor waiver/derogation requests.

  • Ensure all records are an accurate reflection of current award status at all times, and have all required documentation attached.

  • Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through our system, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building)

  • Co-ordinate the development of fully costed budgets for award proposals

  • Co-ordinate with respective budget holders (PM/AM) in order to ensure budgets are correctly allocated and aligned.

  • Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams

  • Strong financial skills including budget development, and monitoring of spend across award portfolio

  • Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.

  • Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.

  • Provide regular management information to the Director of Awards on the performance of the allocated portfolio.

  • Support the Director of Awards to in the implementation of plans to address any performance issues identified through management information and KPI results

Our requirements

  • Proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements

  • Experience communicating with impact in a complex stakeholder environment

  • Experience of staff management, supervision and capacity building in Award Management

  • Proven track record of supporting a senior management team

  • Problem solving skills to identify and lead the resolution of issues

  • Good attention to detail and analytical skills

  • Computer literate (i.e. Word, advanced Excel, Outlook, financial systems).

  • Cultural awareness and ability to build relationships quickly with a wide variety of people

  • Patient, flexible, able to improvise and communicate clearly and effectively under pressure

  • Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities

  • Basic understanding of operational programming, including the realities of the context

  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

What we offer

  • 30 days of annual leave

  • Planned: private healthcare and Multisport card

About Us

Save the Children is one of largest INGO working across globe in 120 countries for improving lives of the children. SC is implementing a large scale program for Ukrainian children and families inside Poland from Warsaw office located in Poland. SC started its programs for Ukrainian children and families in 2022 and program is funded by variety of international donors.