Awards - Grants Manager
FUNDACJA SAVE THE CHILDREN INTERNATIONAL (POLAND)
- Prosta 70, Wola, WarszawaWarszawa, Masovian
- offer expired 23 days ago
- contract of employment
- team manager
- full office work, hybrid work
- Immediate employment
- remote recruitment
- запрошуємо працівників з України
Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.
Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records.
Maintain effective communications with Save the Children members regarding donor related issues
Lead Award Kick off meetings to ensure that all award information is shared effectively with relevant staff, including field offices and partners
Lead Close out process and work with members to ensure awards are closed out on time
Coordinate with auditors as necessary
Clear understanding of SCI processes and key donor requirements, and support teams across the Poland Response Office to ensure all opportunities, proposals, contracts and amendments follow SCI processes
Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.
Ensure potential issues and amendment requests are flagged promptly to the Director of Awards, then to donors via the relevant member. Prepare donor waiver/derogation requests.
Ensure all records are an accurate reflection of current award status at all times, and have all required documentation attached.
Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through our system, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building)
Co-ordinate the development of fully costed budgets for award proposals
Co-ordinate with respective budget holders (PM/AM) in order to ensure budgets are correctly allocated and aligned.
Ability to analyse financial issues i.e. variances and resolve by collaborating with other teams
Strong financial skills including budget development, and monitoring of spend across award portfolio
Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
Provide regular management information to the Director of Awards on the performance of the allocated portfolio.
Support the Director of Awards to in the implementation of plans to address any performance issues identified through management information and KPI results
Proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements
Experience communicating with impact in a complex stakeholder environment
Experience of staff management, supervision and capacity building in Award Management
Proven track record of supporting a senior management team
Problem solving skills to identify and lead the resolution of issues
Good attention to detail and analytical skills
Computer literate (i.e. Word, advanced Excel, Outlook, financial systems).
Cultural awareness and ability to build relationships quickly with a wide variety of people
Patient, flexible, able to improvise and communicate clearly and effectively under pressure
Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
Basic understanding of operational programming, including the realities of the context
Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
What we offer
30 days of annual leave
Planned: private healthcare and Multisport card
Save the Children is one of largest INGO working across globe in 120 countries for improving lives of the children. SC is implementing a large scale program for Ukrainian children and families inside Poland from Warsaw office located in Poland. SC started its programs for Ukrainian children and families in 2022 and program is funded by variety of international donors.