Bi Lingual Project Administrator
- Domaniewska 39B, Mokotów, WarszawaWarszawa, Masovian
- offer expired 16 days ago
- contract of employment
- specialist (Mid / Regular)
- home office work
On an end to end, project by project basis work with the Customer Relationship Manager and Purchase Manager to deliver these as required both locally and across EMEA Coordinates the internal administration process:
Purchase Order (PO) requisition, processing through proprietary IT systems and follow up to job completion (Proof of Delivery requisition and Invoicing) and process orders (from instruction to invoicing) in line with service level agreement, client brief and expectations, quality & ISO standards
Manage critical path schedules within projects to adhere to key terms of the client’s/supplier’s contract and SLA e.g. pricing, turnaround times etc
Ensuring procurement and services operations run smoothly keeping track of contracts and invoices, managing the processes, keeping accurate records, and assisting programme teams on milestone management
Follow and update operational and project reports as directed covering areas such as: Operational Status, Job Tracking, Job Critical Path Escalate to the Senior Client Relationship Manager/Buying Lead/Country Manager any situation requiring contingency planning and crisis management, with a solution-led attitude
KPI: Maintain incident log for both internal, client and supplier incidents at 100% Question to understand or clarify expectations and provide client with essential business as usual information including notifying them when projects are slipping or of potential problems.
Strong English language skills (spoken and written) PLUS a second language including one of the following German, Italian, Portuguese or Spanish.
Experience of working with business processes such as invoicing, project management and purchase orders will be an advantage
Solid organisational, prioritisation and time management skills and the ability to coordinate and track multiple projects simultaneously
Sound numerical skills, ability to process large volumes of data and the ability to apply these skills in a business context
Excellent Microsoft Office skill particularly Excel and Word
Able to talk the same language as the teams - know the language of FMCG communications.
Polished professional communication and presentation skills
We power brand engagement through outstanding communications, conversations and outcomes which make lives better.
Headquartered in the UK, but with offices in 25 countries worldwide, we are committed to providing innovative, sustainable and trusted solutions to our clients. Our people make us who we are.
And there are over 1300 of us adding value for our clients every day, worldwide. By powering brand engagement through the work that we do to make lives better, we have purpose beyond profit, and this purpose is at the heart of all we do.
Our Purpose and Cultural Beliefs – the values and behaviours we want to see in all that we do - were developed through consultation with colleagues and stakeholders, and we all recognise the importance of always living and operating by these. It is the reason that we come to work.
We also want to ensure we are creating a sustainable business.
That's why we apply a Responsible Business framework to our operations, measuring and effectively managing our triple bottom line performance and creating mutual benefit and value.
We have some fantastic opportunities for Bi Lingual Project Administrators to join our growing team in Poland, we are looking for people with strong English language skills (spoken and written) PLUS a second language including one of the following German, Italian, Portuguese or Spanish. (Anyone with both Portuguese and Spanish would be of particular interest!)
Other languages may be considered for future positions so please get in touch us on [email protected] if you are bi-lingual but not in one of the above languages.
We work with a flexible/hybrid model with days in our Warsaw office and days from home. We are open to applications from outside of Warsaw for the right candidates.
We can provide training but we are keen to see applications from people with excellent communication skills and customer service - plus good administration skills.
You would be supporting our teams and clients, providing an efficient and professional service to in-country stakeholders. The Project Administrator will provide ongoing execution of key tasks and actions throughout multiple accounts and manage the internal business processes and follow audit trails including governance & contract adherence at a local level.
Communisis is an integrated business services company which drives client value through the provision of increasingly digitally enabled solutions for regulated communication and marketing execution. Communisis has built its organization to deliver on this, with a unique combination of market and consumer insight, customer communications strategy, technology and transformational expertise.
From initial idea through to in-store execution across multiple channels and countries, our teams work with a range of clients, across multiple sectors and countries to motivate shoppers to experience and most importantly buy their brands. We make their retail marketing communications more effective and efficient. Understanding our client’s challenges enables us to devise strategies, design, procure, manage and activate campaigns.