Business Administration Support Advisor

Your responsibilities

Provides administrative support to Supply Chain General Manager Ops Upstream & Delivery Center Krakow (SBO KRW). Key role contributing in building Contracting & Procurement (CP) Ops Krakow community through providing organizational and logistic support for CP Ops events, engagements and high importance meetings including support in organizing senior guests/leaders visits and delivery of training agenda for CP Ops community in SBO KRW.

Dimensions

Internal communication:

Supports internal CP Ops SBO KRW communication strategy with organizational and logistic matters

Owns all CP Ops SBO KRW communication channels and manages them (distribution list, SharePoints, Webcasts/Townhalls);

Act as CP Ops communication Focal Point within SBO Internal Communication Network – attending regular meetings, ensuring key SBO events are embedded in CP Ops SBO KRW calendar

Collects and distributes business information to enhance business knowledge and increase identification with Shell and CP organization;

Supports communication on key CP Ops SBO KRW initiatives, go-lives and other achievements, townhalls/engagements and SBO internal related topics: Shell People Survey, Safety Day, D&I festival, SBO Career day etc.

Actively participates and contributes in communication networks within CP Ops and SBO KRW

Organization:

Supports the organization and planning of: CP townhalls/webcasts, staff engagements (e.g. GM coffee talks), events (e.g. CP Away Day, Pearls of Wisdom, Leaders Forums), guests visits, trainings (e.g. f2f/virtual onboarding sessions for new joiners, Advanced Contracting Training, other trainings) with logistics (room booking, agenda, participation list)

Liaises with SBO team with regards to any events, changes, facilities needs from CP and SBO and ensures that this is communicated timeously to CP Ops XLT Krakow.

Assistant to SC GM Ops Upstream & Delivery Center Krakow in booking travel arrangements, organizing logistics around executives visits / meetings.

Other:

Purchasing Goods and Services

Supports senior guests/leaders visits: CP VP, GM’s, Business

Our requirements

What we offer

Shell in Kraków

Sits at the centre of Shell’s global businesses, providing an operational backbone to our essential business functions. Working in a vibrant community with strong values and a supportive culture, a job at Shell will offer the chance to build a lasting and meaningful career. As one of 5 Business Operations centres located worldwide, we will give you the chance to interact and work with people across the world, helping to deliver excellent support to business clients and stakeholders.

Shell Polska employs more than 4700 professionals: 4500+ in Kraków and 200 in Warsaw.

Our employees represent 59 nationalities and operate in over 20 different languages.

People with disabilities are more than welcome to apply as we provide reasonable accommodations and assistive technologies for people with diverse disabilities.

If you have disability or special need that requires accommodation, please let us know by completing Application form.

Shell Business Operations Krakow becoming the 1st Shell business by number of staff in Europe. We currently provide operations for almost 40 countries, and are a strong European foothold for divers departments as follow:

- Customer Operations

- Contracting & Procurement

- Trading & Supply

- Finance Operations

- HR Operations

- External Relations

- Internal Communications

- Lubricants Supply Chain

- Legal

- Retail

- Technical Asset Operations

- Creative Solutions