Business Administration Support Advisor

Shell

  • offer expired over a month ago
  • contract of employment
  • full-time
  • specialist (Mid / Regular)
  • hybrid work
  • Immediate employment
  • remote recruitment
  • запрошуємо працівників з України
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Запрошуємо працівників з України
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Shell

Czerwone Maki 85

Dębniki

Kraków

Your responsibilities

Provides administrative support to Supply Chain General Manager Ops Upstream & Delivery Center Krakow (SBO KRW). Key role contributing in building Contracting & Procurement (CP) Ops Krakow community through providing organizational and logistic support for CP Ops events, engagements and high importance meetings including support in organizing senior guests/leaders visits and delivery of training agenda for CP Ops community in SBO KRW.

Dimensions

Internal communication:

Supports internal CP Ops SBO KRW communication strategy with organizational and logistic matters

Owns all CP Ops SBO KRW communication channels and manages them (distribution list, SharePoints, Webcasts/Townhalls);

Act as CP Ops communication Focal Point within SBO Internal Communication Network – attending regular meetings, ensuring key SBO events are embedded in CP Ops SBO KRW calendar

Collects and distributes business information to enhance business knowledge and increase identification with Shell and CP organization;

Supports communication on key CP Ops SBO KRW initiatives, go-lives and other achievements, townhalls/engagements and SBO internal related topics: Shell People Survey, Safety Day, D&I festival, SBO Career day etc.

Actively participates and contributes in communication networks within CP Ops and SBO KRW

Organization:

Supports the organization and planning of: CP townhalls/webcasts, staff engagements (e.g. GM coffee talks), events (e.g. CP Away Day, Pearls of Wisdom, Leaders Forums), guests visits, trainings (e.g. f2f/virtual onboarding sessions for new joiners, Advanced Contracting Training, other trainings) with logistics (room booking, agenda, participation list)

Liaises with SBO team with regards to any events, changes, facilities needs from CP and SBO and ensures that this is communicated timeously to CP Ops XLT Krakow.

Assistant to SC GM Ops Upstream & Delivery Center Krakow in booking travel arrangements, organizing logistics around executives visits / meetings.

Other:

Purchasing Goods and Services

Supports senior guests/leaders visits: CP VP, GM’s, Business

Our requirements

  • Working knowledge of MS Office (high level command of Power Point, Excel, Word, Outlook, MS Teams).

  • Strong interpersonal skills: communication and persuasion, outgoing, willing to work with people.

  • Highly collaborative and pro-active attitude.

  • Good organizational skills, time management, responsibility, stress – resistance.

  • High capacity for diverse and variable tasks – ability to work independently, prioritize tasks.

  • Ready to learn and adapt to fast-growing and changing business environment. Personal leadership skills in promoting customer focus and teamwork spirit while collaborating with CP Ops, CP in the Business and other SBO teams.

  • Stakeholder engagement skills, detail oriented with focus on deliver high quality of work.

  • Mature and balanced while supporting CP Ops Krakow Leadership Team and hosting senior guests and leaders.

  • Additional marketing/communications and/or HR and/or journalist education will be an asset.

  • English C1

What we offer

  • Modern office set-up with its own canteen and discount for meals, coffee corner, relax rooms, bike & car parking space, electric charger for cars and improved accessibility standards

  • Attractive and competitive salary package

  • Programmes that support well-being & mental health: Employee Assistance Programs, medical consultations and coaching sessions

  • Discount for Shell fuel

  • Complex medical care and individual life insurance

  • Assistive technologies and reasonable adjustments for people with disabilities

  • International working environment and collaboration in high vibrant community

  • Work-life balance support: hybrid working & flexible time arrangements, sabbaticals, MultiSport Card, vouchers for cultural and free time activities

  • Additional funds for trainings and certifications / role dependant (ACCA, CIMA, CIPS, Lean Six Sigma)

Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • corporate products and services at discounted prices

  • integration events

  • coffee / tea

  • parking space for employees

  • leisure zone

  • sharing the costs of tickets to the movies, theater

  • christmas gifts

  • employee referral program

  • charity initiatives

  • electric car charger

Recruitment stages
1

Explore current opportunities & vacancies

2

Discover and apply online

3

Connect with us at interview

4

Final Assessment

Shell in Kraków

Sits at the centre of Shell’s global businesses, providing an operational backbone to our essential business functions. Working in a vibrant community with strong values and a supportive culture, a job at Shell will offer the chance to build a lasting and meaningful career. As one of 5 Business Operations centres located worldwide, we will give you the chance to interact and work with people across the world, helping to deliver excellent support to business clients and stakeholders.

Shell Polska employs more than 4700 professionals: 4500+ in Kraków and 200 in Warsaw.

Our employees represent 59 nationalities and operate in over 20 different languages.

People with disabilities are more than welcome to apply as we provide reasonable accommodations and assistive technologies for people with diverse disabilities.

If you have disability or special need that requires accommodation, please let us know by completing Application form.

Shell Business Operations Krakow becoming the 1st Shell business by number of staff in Europe. We currently provide operations for almost 40 countries, and are a strong European foothold for divers departments as follow:

- Customer Operations

- Contracting & Procurement

- Trading & Supply

- Finance Operations

- HR Operations

- External Relations

- Internal Communications

- Lubricants Supply Chain

- Legal

- Retail

- Technical Asset Operations

- Creative Solutions

Shell

Shell is an international energy company with expertise in the exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals global energy company. Around 84,000 employees across more than 70 countries work together to power progress through more and cleaner energy solutions. We use advanced technologies and take an innovative approach to help build a sustainable energy future. We are working to advance disability & enablement, gender balance, culture/ethnicity and LGBT+ inclusion within Shell and the communities where we work.

Shell Business Operations is a key differentiator, delivering competitive advantage for Shell across the world with first-class activities, including simplification, standardization and digitalisation.

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