Business Assistant

Your responsibilities

• daily support of UK Managing Director

• coordinating and handling the logistics of business meetings, conferences, business trips, clients’ visits etc.

• direct cooperation with Sales, Client Services, Bid Team

• managing Outlook Calendar, Timesheets, Purchase Orders

• preparing and distributing reports and materials for business purposes

• supporting the Guild’s operations, e.g. organizing the Sales event in Gdańsk

• support with conference participation/trade fairs

• communicating with the organiser, issuing a PO and processing the payment,

• coordination of completing the company profile between the vendor and Marketing,

• organising business travel for participants

• support with organising business travel and settling delegations

• support with organising the Clients’ visits at the office

• agendas, organising preliminary meetings before the visit, catering, coffee break, invitations in the calendar, setting up the venue, reservations at restaurants, POs and payments.

• onboarding for new employees (assistance with setting up meetings with co-workers, access to projects, mailing lists, discussing the processes and procedures)

• issuing POs with invoices, communication with Controlling, budgeting

• reporting the invoices issued to the UK’s public sector to the CCS MI system

• support with dealing with all incoming matters from the Sales team, Client Principals, SDRs, Bids Team, as well as the other way around, from other teams at the company to Sales

Our requirements

What we offer