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Business Support Office Senior Administrator, AdminDirect

  • Warszawa, mazowieckie pokaż mapę
  • Specjalista
  • 21.06.2018

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Business Support Office Senior Administrator, AdminDirect

    Location: Warsaw


    At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. 

    Main responsibilities:

    • Tasks may include end-to-end travel arrangements, booking meetings, maintaining documentation, establishing systems and structures for day-to-day functioning of their responsibilities. 
    • Responds on behalf of the Director/Manager to different stakeholders maintaining high professional standards whilst meeting conflicting needs
    • Arranges travel for Director/Manager
    • Extensive Calendar Management
    • Interacts appropriately with all levels of the organization
    • Responds to more complex or escalated enquiries
    • Answers or redirects routine enquiries from internal or external sources.
    • Accurately types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.  
    • Manage end-to-end Purchase Orders
    • Provides specialist project based administrative support when required
    • Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
    • Performs other administrative tasks using independent judgement and discretion
    • Prepares documents, presentation materials and official information releases and distributes to required stakeholders
    • Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time

    Essential Requirements:

    • Prior administrative experience
    • Prior customer care experience, e.g. in SSC
    • Ability to follow processes
    • Good communication skills
    • Ability to work Globally
    • Specialist knowledge in relation to administrative/business support activities in the relevant area
    • Competent in the use of relevant office equipment and systems
    • Experience of a variety of software/systems
    • Excellent written and spoken communications
    • Fluent English

    Next Steps – Apply today!

    To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity.  If you know someone who would be a great fit, please share this posting with them.

    AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by lawAstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

    If you would like to apply for the above position, please send your application documents (actual curriculum vitae and motivation letter) in English.

    Wyrażam zgodę na przetwarzanie przez ogłoszeniodawcę moich danych osobowych, zawartych w mojej ofercie pracy, dla potrzeb niezbędnych do realizacji procesu rekrutacji zgodnie z ustawą z dnia 29 sierpnia 1997 r. o ochronie danych osobowych (t.j. Dz. U. z 2016 r., poz. 922). Jednocześnie wyrażam zgodę na przetwarzanie przez ogłoszeniodawcę moich danych osobowych na potrzeby przyszłych rekrutacji.