sharing the costs of sports activities
Coordinator with French, EA/MA Program
Bain Global Business Services Center Sp. z o.o. About the company
- aleja Jana Chrystiana Szucha 19, WarszawaWarszawa, Masovian
- Offer expired a month ago
- Remote recruitment
- contract of employment
- manager / supervisor
Bain Global Business Services Center Sp. z o.o.
aleja Jana Chrystiana Szucha 19
Successfully managing busy and ever evolving diaries. Re-scheduling complex meeting often at short notice
Building and maintaining strong working relationships with key client contacts
Providing logistical and technical support for all meetings, conferences and workshops using PowerPoint, Word, Excel and online research
Working with our travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation.
Proactively pre-empting travel plans and re-scheduling complex travel itineraries often at short notice
Proactively assisting managers in relationship building efforts by knowing who their priority contacts and companies are and setting up regular check-ins to create and maintain a relationship management plan for these priorities (only for Coordinator with a permanent allocation)
Employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information according to global data standards and active management of the mailing lists
Serves as CRM champion, educating supporting Senior Managers /Associate Partners /Vice Presidents on best practices and assisting new MAs
Processing time and expense submissions.
Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner
Collaborate with other Coordinators (EA/MA Program) to develop best developed practices
Occasionally organize case team events, source venues and manage related activities
Involvement in internal office-wide projects
Positively contribute to GBS Warsaw EA/MA team office culture team by playing an active role in training new team members and assisting in office planning events; participating in team related activities and events and acting as a role model consistent with Operating Principles
Assist in the case team ‘kick-off’ processes; creating, maintaining and updating PowerPoint slides for kick-off meetings and weekly case team meetings (only for Coordinator with a permanent allocation)
Minimum 2-3 years of Professional experience as an Assistant
1-5 years of experience working in a demanding corporate environment, preferably professional services, consulting or a blue chip organisation
Fluency in English is necessary
Fluency with German/ French will be an added advantage
Proficiency in using Microsoft Excel, Word, PowerPoint, and Outlook
Exceptional attention to detail
Outstanding organisation, prioritisation and time management skills
A proactive approach with a Can do! mentality
Pleasant and calm even when under pressure with an appreciation for confidentiality
What we offer
Flexible working hours
Working from home
Private medical and dental care package
Office wide social events and team buildings
Cafeteria with snacks and daily deliveries of fruit and bread
Informal dress code
Introduction trainings for new hires
Co-financing work-related courses
private medical care
sharing the costs of professional training & courses
remote work opportunities
flexible working time
corporate sports team
no dress code
coffee / tea
extra social benefits
employee referral program
Bain Global Business Services Center Sp. z o.o.
Bain & Company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organisational design and performance improvement. In 2015, Bain & Company opened the Global Business Services Center in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2021).
As a Coordinator, you will be reporting to an EA/MA Manager responsible for supporting one or more EMEA offices as well as will be part of the wider group of Coordinators who will back-up and collaborate with each other. The primary responsibility of this role is to provide back-up and cover for the team including EAs, MAs, Team Managers and other Coordinators.
You will be expected to provide back-up/cover for upto 5 members of the Leadership team.This position requires an individual who is interested in developing a career within the administrative structure with an opportunity to develop organisational skills in a dynamic, entrepreneurial professional environment. It will provide many learning opportunities for a hardworking, enthusiastic and dedicated team player who is motivated by consistently achieving high standards and will help individuals to hone their communication and listening skills.