Oferta pracy

Coordinator with French, EA/MA Program

Bain Global Business Services Center Sp. z o.o.

  • offer expired 2 months ago
  • contract of employment
  • full-time
  • specialist (Mid / Regular), senior specialist (Senior)
  • hybrid work
  • Immediate employment
  • remote recruitment
  • запрошуємо працівників з України
  • Робота для іноземців
    без польської
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Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Bain Global Business Services Center Sp. z o.o.

aleja Jana Chrystiana Szucha 19

Śródmieście

Warszawa

Your responsibilities

On day one together with your buddy you will go through the series of onboarding trainings which will help you familiarize yourself with our culture, working style and role specifics. You will meet the team and the leaders which you will support in your role of Manager’s Assistant in the following areas:

Diaries

• Successfully managing busy and ever evolving diaries, proactively managing when schedules change.

• Re-scheduling complex meeting and travel itineraries, often at short notice.

Meetings

• Extensive internal and external meeting scheduling;

• Building and maintaining strong working relationships with key client contacts.

Travel

• Working with our travel company to co-ordinate sophisticated travel itineraries

• Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.

Relationship management

• Supported leaders and colleagues - building and maintaining co-operative relationships with clients and colleagues of all levels both internally and externally.

• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards.

Logistics

• Providing logistical and technical support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and online research.

Expenses

• Processing time and expense submissions.

• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

Assisting supported leaders with their non-consulting internal assignments, leveraging their time to manage this accordingly.

In addition to the above core Coordinator’s role activities, you will have the opportunity to support your peers and colleagues in the following activities:

• Collaborate with other Coordinators (EA/MA Program) to develop best developed practices

• Occasionally organize case team events, source venues and manage related activities

• Involvement in internal office-wide projects

• Positively contribute to GBS Warsaw EA/MA team office culture team by playing an active role in training new team members and assisting in - office planning events; participating in team related activities and events and acting as a role model consistent with Operating Principles

• Assist in the case team ‘kick-off’ processes; creating, maintaining and updating PowerPoint slides for kick-off meetings and weekly case team meetings (only for Coordinator with a permanent allocation)

Our requirements

If you are an open minded, solution oriented and ambitious individual – this role is a good suit in your professional career. If you are looking for opportunities to develop skills in a dynamic, entrepreneurial and professional environment, then you are looking at the right offer. The role will provide many learning opportunities for a hardworking team player that is motivated by consistently achieving high standards.

Personal Attributes:

• Ability to work in a dynamic and changing environment

• Exceptional organisation, prioritization and time management skills

• “Can do” attitude, willingness to get involved in a variety of projects and activities

• Ability to work on own initiative and be proactive

• Flexible attitude and team-first approach

• Being efficient and accurate, exceptional attention to detail

• Excellent communication and listening skills

• Enthusiastic, dedicated, hardworking, and committed

• Pleasant, calm and diplomatic, even when under pressure

Qualifications:

• 1-5 years of experience working in a demanding corporate environment, preferably professional services, consulting or a blue chip organisation

• Excellent knowledge of Microsoft Outlook, Lotus Notes or Google Calendar

• Fluent English (both written and verbal)

• Very good French (both written and verbal)

• Ability to successfully balance the support requirements of multiple leaders

• Desirable BA / Master's degree

What we offer

  • Extensive private health care package (including dental care)

  • Hybrid working model

  • Annual training budget to be used for your own development

  • Modern and well equipped office located close to the center of Warsaw

  • Opportunity to meet all your supported leaders from the EMEA region in person and spend time at another European Bain office

  • Comprehensive language course (e.g., Goethe Institute / tutor at the office / 60 hrs/semester etc.)

  • Working in a dynamic environment, gaining valuable, hands-on insights into industries like: private equity group (PEG), healthcare, energy and natural resources (ENR), commercial practice (CP)

  • Being part of a large team of multilingual, multicultural company (we have over 25 nationalities in our Warsaw office)

  • Working in an organization consistently recognized as Great Place to Work (Glassdoor #1 in 2021)

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • fruits

  • integration events

  • dental care

  • corporate sports team

  • no dress code

  • video games at work

  • coffee / tea

  • drinks

  • parking space for employees

  • leisure zone

  • redeployment package

  • christmas gifts

  • birthday celebration

  • employee referral program

  • charity initiatives

Role Objective

Are you a switched on, hard-working and articulate senior assistant? Are you ready to take the next step in your career by coming face to face with your next big opportunity? If you are looking for a company where you can really feel like you are adding value, then you will absolutely love this one! There is plenty of scope to grow within the role as the organisation continues to expand, and it is a hugely exciting time to join this global business.

As a Coordinator, you will be reporting to the Manager responsible for supporting different EMEA offices as well as will be part of the wider group of Coordinators who will back-up and collaborate with each other. The primary responsibility of this role is to provide back-up and cover for the team including EAs, MAs, Team Managers and other Coordinators. We are looking for someone with a positive, ‘can do’ attitude, excellent communication and interpersonal skills, a very efficient approach and someone who has the ability to forge strong and successful working relationships without face-to-face interaction. This role requires more flexibility and the ability to quickly adapt to new circumstances – as a Coordinator you will be required to dynamically provide support to different senior leaders on regular basis, rather than working with a permanent allocation.

Bain Global Business Services Center Sp. z o.o.

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement.

Our Global Business Services Center in Warsaw provides the best-in-class internal support for both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa.

Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2021). We are committed to building an inclusive culture, respecting our individual differences and bringing our community together. With us, you will be well-supported and quickly learn to become a valuable contributor to the success of a very upbeat and collaborative team.

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