Data Management and Learning Officer

Your responsibilities

• Contribute to improving the Information management system

• Manage the data (data extraction, data review, and preparation of the data for the analysis)

• Support in the analysis of the data collected, by cleaning data, preparing graphs and tables and reports

• Support the programs team in their data management

• Support the Project Manager in building a data storage system

• Support Project Manager in the implementation of learning activities

• Actively participate in relevant learning, MEAL, strategic or programs workshops and meetings

• Identifiy challenges for the MEAL department, report and suggest continuously rooms of improvements based on the findings of M&E activities

• In case the employee has translation skills, she/he can contribute to speaking and writing translations for any MEAL document that requested by his/her manager, including but not limited to translation of survey, IEC tools, presence during recruitment or meetings (internal or external)

• Identifiy challenges for the MEAL department, report and suggest continuously rooms of improvements based on the findings of M&E activities

• Contribute to the Project Monitoring Tool (PMT) and monthly reporting by extracting data from Kobo for the PMs to be able to fill the PMT

• Support program team in creating monitoring tools

Our requirements

General information

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: protection, MHPSS, food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Crisis context

Since the outbreak of the Russian military operation on the night of February 24, 44 million people are now directly impacted by the war in Ukraine.

Today, already more than one million Ukrainian refugees have fled the conflict across the Polish border. Our emergency team, currently based in southeastern Poland, finds that tens of thousands of refugees are crossing the Polish borders every day under very difficult conditions through three main checkpoints: the town of Medyka, Krościenko, and the train station in Przemyśl. Upon arrival, most Ukrainian refugees are extremely vulnerable. First of all, they are in possession of only the basic necessities that they were able to take with them when they left. In addition to the fatigue caused by the journey and the wait to cross the border, many refugees are already suffering from the mental and psychological consequences of war and exile. This emotional breakdown will be a major issue in the protection of refugees To the difficult conditions of exile that Ukrainian refugees undergo, their profile is particularly vulnerable. Indeed, as Ukrainian men between 18 and 60 years old have been requisitioned for the war, the vast majority of refugees are women, children, the elderly, and people who do not have Ukrainian nationality. As our teams on the ground have observed, they are experiencing great difficulty in accessing the protection and aid services deployed in the region.

Overall purpose

The Data Management and Learning Officer is responsible for the management of an effective information management system (electronic databases and use and design of Electronic data collection systems) and management of already existing database including but not limited to data aggregation, data entry, data cleaning, management of database, reporting, information sharing and data archiving. In addition, Data Management and Learning Officer will be requested to prepare data for analysis, which includes preparation of the analysis table or graphs.

This job description may be subject to modifications in the future, depending on the evolution of the activities.

These modifications will then be defined and discussed between the employee and Première Urgence Internationale.

In general, the employee will take all necessary actions for the correct development of Première Urgence Internationale activities in KRI in the limit of its tasks and responsibilities and of legal conditions of the work legislation.