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EMEIA - BID Assurance Assistant

  • Łódź, łódzkie pokaż mapę
  • Asystent
  • 10.01.2019

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.


    Fujitsu is the leading Japanese information and communication technology (ICT) company, offering a full range of technology products, solutions, and services. Fujitsu Global Delivery Center Poland employs specialists within six business lines: Research & Development and Business Application Services, Remote Infrastructure Management, BPO, Service Management, Service Desk and EMEIA Finance and Supply Chain Services. We invite to our team programmers, IT specialists, administrators and IT engineers, candidates interested in career in IT, accounting and finance specialists, linguists and customer service professionals.

    EMEIA -
    BID Assurance Assistant

    About the job

    Are you an exceptional Assistant with fluent English? Maybe you also speak Spanish?

    Fujitsu are looking for an experienced assistant to provide support to our EMEIA Assurance operations and senior management team. Based in Lodz, you will work independently providing a remote assistance service around the assurance and governance of new bids.

    Role Purpose

    The role holder will provide remote administrative support as members of EMEIA Assurance.  This presents a great opportunity for an individual who can work independently, is responsive, and enjoys working with senior managers to enable them be fully effective and efficient.

    You will be able to demonstrate experience in:

    • Diary Management and organizing and facilitating meetings & appointments for senior leadership team across Europe
    • Ensure meeting documentation is stored using the relevant tools
    • Ensuring all reviews have the quorum attendees represented
    • Attending and performing the note secretary role at meetings, ensuring precise and accurate actions and minutes are taken at these high visibility meetings
    • Ensuring the actions and minutes from these meetings are distributed in a timely manner and as per the process
    • Ensuring appropriate approvals from the relevant person/people in the Business are gained prior to moving or cancelling a meeting
    • Taking notes of meetings (not full minutes, but key points and actions)
    • Monitoring status of actions for conditional authorizations
    • Acting as a point of contact for all queries, only escalating queries where needed with your recommended solution
    • Ensuring the mailboxes are managed in a way that ensures timely responses to e-mails and shows consideration to colleagues who share the mailboxes
    • Organizing and prioritizing requirements
    • Ensuring continuous improvement and enhancement of review scheduling activities


    Key Skills Required:

    • Fluent English
    • Spanish language skills is an advantage
    • Discretion and trustworthiness: you will often be party to confidential information
    • Flexibility and adaptability
    • Good oral and written communication skills
    • Strong administrative skills and the ability to multitask
    • The ability to be pro-active and take the initiative
    • Tact and diplomacy
    • A knowledge of standard software packages (Outlook, Excel, Word)
    • Good teamwork

    What we offer:

    • Stimulating environment offering ongoing learning opportunities
    • Culture of innovation and inspiration
    • Market leading salary and generous benefits
    • Creative, diverse and inclusive working environment

    Providing a service to several managers and teams you will be required to demonstrate discretion, alongside the ability to multi-task and communicate at all levels. This is a great opportunity to join our expanding business services function in Lodz. Interested? Just apply!

    Why Fujitsu ?

    Opportunities to build a successful career path
    Flexibility - we are open to dialogue– many positions allow working part time or home office
    Internal and external training
    Attractive salary
    Great atmosphere and a chance to work with inspiring people from all around the world
    Integration events and Corporate Social Responsibility projects
    Unlimited access to training platforms
    Relocation support
    Private medical care
    Sport cards (OK System, Benefit System) – access to sports facilities throughout the city/Lunch subsidies
    Discounts for Fujitsu employees in many places throughout Lodz
    Fresh fruit
    Find and visit us!

    FujitsuTextorial Parkul. Fabryczna 1790-344, Łódź
    Nowa Fabryczna
    ul. Składowa 35
    90-127, Łódź

    University Business Park Ul. Wólczańska 17890-530 Łódź

    I declare that I consent to processing by Fujitsu Technology Solutions Sp. z o.o. registered in Warsaw (02-231) at 137 Jutrzenki Street, my personal data contained in my application in order to carry out the recruitment process, in relation to art. 6 par. 1 lit. a of the General Data Protection Regulation dated April 27, 2016.


    We hereby inform you that:

    1. the administrator of your personal data is Fujitsu Technology Solutions Sp. z o.o. registered in Warsaw (02-231) at 137 Jutrzenki Street;
    2. contact with a person, who performs the tasks of the Data Protection Officer at Fujitsu Technology Solutions Sp. z o.o., is possible via an email address: [email protected]) or in writing to the address of the data administrator with the note „Data Protection Officer”;
    3. processing of personal data within the scope provided in the application takes place in order to conduct and resolve the recruitment process for the position, while the legal basis for their processing is art. 6 par. 1 lit a of the General Data Protection Regulation dated April 27, 2016.;
    4. Your personal data might be transferred to other entities of Fujitsu Technology Solution with which Fujitsu Technology Solutions Sp. z o.o. cooperates in the realization of the recruitment process.
    5. Your personal data might be forwarded to
      1. Izrael on the basis resulting from decision of the European Commission about the appropriate level of protection of personal data.
      2. Japan, using appropriate protection in the form of standard data protection clauses approved by the European Commission
      3. You have the right to obtain copies of data transferred to a third country based on a written request submitted to Fujitsu Technology Solutions Sp. z o.o.;
    6. Your personal data will be kept for the period of 12 months from the moment the application;
    7. You have the following rights related to the processing of personal data by the administrator:
      1. access;
      2. rectification;
      3. remove;
      4. processing restrictions;
      5. raise objections to the processing;
      6. transferring data to another personal data administrator;
      7. raise objection to the processing of data in the process of automated decision making, including profiling;
    8. You have the right to withdraw your consent to the processing of your personal data at any time, without affecting the legality of the processing which has been carried out on the basis of consent before its withdrawal;
    9. You have the right to lodge a complaint with the supervisory body competent for personal data protection, if you acknowledge that the processing of your data violates the provisions of the General Data Protection Regulation dated April 27, 2016.;
    10. providing Your personal data is voluntary, but necessary to take part in the recruitment process;
    11. Your personal data will not be processed in the process of automated decision making.