Pontoon Solutions

Executive Assistant

Pontoon SolutionsO firmie

Rekrutacja zdalna

Rekrutacja zdalna

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Rekrutacja zdalna
  • Kraków, małopolskie

  • Ważna jeszcze 23 dni
    do: 29 sie 2020
  • Pełny etat
  • Asystent
Pontoon drives the acquisition of permanent talent and manages contingent and project workforce on behalf of an organization. We ensure a superior candidate experience and maximize employer brand. We provide efficiency, flexibility and scalability. We manage and optimize supplier partnerships and leverage the best workforce technologies. We manage risk and give full visibility of an organization’s talent.
Proudly part of The Adecco Group – the world’s leading provider of workforce solutions and a Fortune Global 500 company – the Pontoon team supports clients across the globe in over 100 countries.
Executive Assistant
Miejsce pracy: Kraków
Job ID: 9436

The Executive Assistant provides high level confidential executive level support to two to three SLT members and their leadership team. While working under general supervision, the Executive Assistant exercises impeccable judgment, resolving difficult situations tactfully and professionally while maintaining confidentiality at all times. The Executive Assistant leverages broad and comprehensive experience, strong organizational and project management skills and organizational knowledge to support the leadership team’s vision and initiatives. 

 

GENERAL RESPONSIBILITIES:

  • Provides support and coordinates activities for the SLT members  and their direct reports within their department. Manages requests for the senior leadership team from multiple stakeholders while providing excellent customer service.
  • Provides high level executive support by conducting research, reviewing/preparing and summarizing miscellaneous reports and documents. Prepares correspondence, presentations and reports as needed.
  • Handles a broad range of confidential materials including but not limited to inquiries and requests regarding department processes to ensure accurate and efficient operations.
  • Requires comprehensive understanding and knowledge of organization practices and policies.
  • Complete administrative tasks for the direct reports including running a complex calendar and long-term calendar planning, coordinating  travel arrangements, itineraries and preparing travel agendas, completing and controlling expense reports according to the respective policy.
  • Oversees meeting logistics and scheduling for conferences, workshops, telephone calls, meetings and events.
  • Prepares communication on behalf of the leadership team to all internal and external stakeholders
  • Forward-looking thinker who actively seeks opportunities and proposes solutions.

SECONDARY FUNCTIONS:

  • Participates in special projects and performs other duties as assigned.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below (above?) are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations will be made upon request to enable individuals with disabilities to perform the essential functions.

EDUCATION & JOB REQUIREMENTS:

  • High School Diploma or General Education Development (GED) Diploma. Associate Degree or equivalent combination of education and experience preferred but not required.
  • Five to ten (5-10) years administrative experience in a corporate setting.
  • Five to ten (5-10) years’ experience supporting senior leaders.

KNOWLEDGE, SKILLS & ABILITIES:

  • Skilled in communicating effectively verbally and in writing.
  • Fluent in English – oral and written, additional languages desirable
  • Ability to establish and maintain effective working relationships.
  • Knowledge of Microsoft Office Products (preferred O365), including Outlook, Word, Excel, PowerPoint, Teams and an aptitude to learn other programs as required.
  • Ability to balance multiple priorities in a fast-paced environment.
  • Excellent interpersonal skills and can easily build relationships with partners, internal colleagues and external stakeholders.
  • Bring strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Desire to contribute to the team in creative ways and demonstrates flexibility.
  • Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas.
  • Desire to expand current role, driving additional responsibilities and value to the leadership team

Ready to apply? We look forward to receiving your application:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

You are about to register with Pontoon Solutions, Inc. and/or its applicable affiliated entity, part of the Adecco Group, as a candidate. In connection with your registration, Pontoon will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use such information about you and the rights you have.


Where you choose to give us so called ‘sensitive information’ (this is information that gets special protection under applicable law. Depending on applicable law, It may include information such as about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to) other than where we ask for it, you agree, by giving us such information, that we may use it in the way(s) set out in the Privacy Information Statement.

Pontoon drives the acquisition of permanent talent and manages contingent and project workforce on behalf of an organization. We ensure a superior candidate experience and maximize employer brand. We provide efficiency, flexibility and scalability. We manage and optimize supplier partnerships and leverage the best workforce technologies. We manage risk and give full visibility of an organization’s talent.
Proudly part of The Adecco Group – the world’s leading provider of workforce solutions and a Fortune Global 500 company – the Pontoon team supports clients across the globe in over 100 countries.
Executive AssistantNumer ref.: Job ID: 9436

The Executive Assistant provides high level confidential executive level support to two to three SLT members and their leadership team. While working under general supervision, the Executive Assistant exercises impeccable judgment, resolving difficult situations tactfully and professionally while maintaining confidentiality at all times. The Executive Assistant leverages broad and comprehensive experience, strong organizational and project management skills and organizational knowledge to support the leadership team’s vision and initiatives. 

 

GENERAL RESPONSIBILITIES:

  • Provides support and coordinates activities for the SLT members  and their direct reports within their department. Manages requests for the senior leadership team from multiple stakeholders while providing excellent customer service.
  • Provides high level executive support by conducting research, reviewing/preparing and summarizing miscellaneous reports and documents. Prepares correspondence, presentations and reports as needed.
  • Handles a broad range of confidential materials including but not limited to inquiries and requests regarding department processes to ensure accurate and efficient operations.
  • Requires comprehensive understanding and knowledge of organization practices and policies.
  • Complete administrative tasks for the direct reports including running a complex calendar and long-term calendar planning, coordinating  travel arrangements, itineraries and preparing travel agendas, completing and controlling expense reports according to the respective policy.
  • Oversees meeting logistics and scheduling for conferences, workshops, telephone calls, meetings and events.
  • Prepares communication on behalf of the leadership team to all internal and external stakeholders
  • Forward-looking thinker who actively seeks opportunities and proposes solutions.

SECONDARY FUNCTIONS:

  • Participates in special projects and performs other duties as assigned.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below (above?) are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations will be made upon request to enable individuals with disabilities to perform the essential functions.

EDUCATION & JOB REQUIREMENTS:

  • High School Diploma or General Education Development (GED) Diploma. Associate Degree or equivalent combination of education and experience preferred but not required.
  • Five to ten (5-10) years administrative experience in a corporate setting.
  • Five to ten (5-10) years’ experience supporting senior leaders.

KNOWLEDGE, SKILLS & ABILITIES:

  • Skilled in communicating effectively verbally and in writing.
  • Fluent in English – oral and written, additional languages desirable
  • Ability to establish and maintain effective working relationships.
  • Knowledge of Microsoft Office Products (preferred O365), including Outlook, Word, Excel, PowerPoint, Teams and an aptitude to learn other programs as required.
  • Ability to balance multiple priorities in a fast-paced environment.
  • Excellent interpersonal skills and can easily build relationships with partners, internal colleagues and external stakeholders.
  • Bring strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Desire to contribute to the team in creative ways and demonstrates flexibility.
  • Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas.
  • Desire to expand current role, driving additional responsibilities and value to the leadership team

Ready to apply? We look forward to receiving your application:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

You are about to register with Pontoon Solutions, Inc. and/or its applicable affiliated entity, part of the Adecco Group, as a candidate. In connection with your registration, Pontoon will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use such information about you and the rights you have.


Where you choose to give us so called ‘sensitive information’ (this is information that gets special protection under applicable law. Depending on applicable law, It may include information such as about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to) other than where we ask for it, you agree, by giving us such information, that we may use it in the way(s) set out in the Privacy Information Statement.

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