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Executive Assistant

Carlsberg Shared Services

  • Poznań, Greater Poland
  • valid for 13 days
    until: 20 Dec 2023
  • contract of employment
  • full-time
  • assistant, junior specialist (Junior)
  • hybrid work
  • remote recruitment
  • запрошуємо працівників з України
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Carlsberg Shared Services

Małe Garbary 9

Stare Miasto


Your responsibilities

  • Practical activities for VP Business Operations – particularly relating to calendar management, supporting to streamline workload and practicalities. VP is working out of Poznan and Copenhagen

  • Setting up and organizing meetings, conferences and workshops with senior international internal stakeholders and external partners

  • Travel expenses, invoicing and all other SAP related practical tasks

  • Collaborating with other EAs in Carlsberg to ensure a smooth running of calendars

  • Preparing and editing correspondence, communications, presentations, and other documents – mostly in English

  • Coordination and administrative support to CSS Management team in relation to guests, events, and other Management team related activities

  • Recording, transcribing, and distributing minutes and actions of meetings

  • Monitoring, screening, responding to and distributing incoming communications

  • Hosting, receiving, and interacting with incoming visitors

  • Coordinating project-based work where necessary

Our requirements

  • Min. 3 years of relevant experience in an international organization

  • Good knowledge of Outlook and Microsoft functionalities

  • Excellent organizational, administrative, and communication skills

  • Follow-through, diligent, service-minded, and proactive attitude

  • Excellent IT skills (SharePoint, all Microsoft Office programs, and preferably SAP)

  • A team player attitude, but at the same time ability to demonstrate own initiative and to work independently

  • Ability to work under pressure and sometimes with tight deadlines, whilst maintaining a positive attitude and an eye for details

  • Ability to keep the overview and carry out multiple tasks simultaneously, but also to prioritize when necessary

  • Motivated and committed attitude with a good sense of humor

What we offer

  • Flexible working hours

  • Working in a hybrid mode

  • Private health care, accident insurance and MyBenefit system at your own disposal

  • Annual bonus, Holiday benefit and Christmas bonus every year

  • Internal trainings & online Wednesday training sessions

  • Periodical beer allowance & 0% beer available at the office

  • Co-financed lunch

  • Well-being platform

  • Social events such as e.g. Thursday Bars in the office

  • Employee Referral Program

  • Language courses

  • Bike parking space and showers with changing rooms

  • Modern-ergonomic office space with chillout zone

  • Exciting growth and development opportunities within the organization

  • Working in a passionate, international environment

  • An excellent office location right in the heart of a vibrant city


  • private medical care

  • sharing the costs of foreign language classes

  • life insurance

  • remote work opportunities

  • flexible working time

  • integration events

  • corporate sports team

  • extra social benefits

  • holiday funds

  • christmas gifts

  • employee referral program

Role overview

Are you a service minded, high-energy team player? Do you have experience in providing executive assistance to senior leaders in an international organization?

Join us as our new Executive Assistant supporting our VP Western Europe Business Operations & Head of Carlsberg Shared Services. This is the perfect role for someone who loves organizing a perfect calendar, has strong administrative skills, masters the art of stakeholder management, and enjoys joggling several ongoing tasks at once while maintaining a crystal-clear overview.

Carlsberg Shared Services

We are Carlsberg Shared Services, a member of Carlsberg Group, and a place where passion for beer meets with innovation and sense of vision and purpose. We maintain an open culture based on strong values, where your insights and opinions are welcome and matter, and where you can steer your career towards anywhere you dream of.

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