private medical care
Executive Assistant
Carlsberg Shared Services
- Poznań, Greater Poland
- valid for 13 daysuntil: 20 Dec 2023
- contract of employment
- full-time
- assistant, junior specialist (Junior)
- hybrid work
- remote recruitment
- запрошуємо працівників з України
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України
Carlsberg Shared Services
Małe Garbary 9
Stare Miasto
Poznań
Your responsibilities
Practical activities for VP Business Operations – particularly relating to calendar management, supporting to streamline workload and practicalities. VP is working out of Poznan and Copenhagen
Setting up and organizing meetings, conferences and workshops with senior international internal stakeholders and external partners
Travel expenses, invoicing and all other SAP related practical tasks
Collaborating with other EAs in Carlsberg to ensure a smooth running of calendars
Preparing and editing correspondence, communications, presentations, and other documents – mostly in English
Coordination and administrative support to CSS Management team in relation to guests, events, and other Management team related activities
Recording, transcribing, and distributing minutes and actions of meetings
Monitoring, screening, responding to and distributing incoming communications
Hosting, receiving, and interacting with incoming visitors
Coordinating project-based work where necessary
Our requirements
Min. 3 years of relevant experience in an international organization
Good knowledge of Outlook and Microsoft functionalities
Excellent organizational, administrative, and communication skills
Follow-through, diligent, service-minded, and proactive attitude
Excellent IT skills (SharePoint, all Microsoft Office programs, and preferably SAP)
A team player attitude, but at the same time ability to demonstrate own initiative and to work independently
Ability to work under pressure and sometimes with tight deadlines, whilst maintaining a positive attitude and an eye for details
Ability to keep the overview and carry out multiple tasks simultaneously, but also to prioritize when necessary
Motivated and committed attitude with a good sense of humor
What we offer
Flexible working hours
Working in a hybrid mode
Private health care, accident insurance and MyBenefit system at your own disposal
Annual bonus, Holiday benefit and Christmas bonus every year
Internal trainings & online Wednesday training sessions
Periodical beer allowance & 0% beer available at the office
Co-financed lunch
Well-being platform
Social events such as e.g. Thursday Bars in the office
Employee Referral Program
Language courses
Bike parking space and showers with changing rooms
Modern-ergonomic office space with chillout zone
Exciting growth and development opportunities within the organization
Working in a passionate, international environment
An excellent office location right in the heart of a vibrant city
Benefits
sharing the costs of foreign language classes
life insurance
remote work opportunities
flexible working time
integration events
corporate sports team
extra social benefits
holiday funds
christmas gifts
employee referral program
Role overview
Are you a service minded, high-energy team player? Do you have experience in providing executive assistance to senior leaders in an international organization?
Join us as our new Executive Assistant supporting our VP Western Europe Business Operations & Head of Carlsberg Shared Services. This is the perfect role for someone who loves organizing a perfect calendar, has strong administrative skills, masters the art of stakeholder management, and enjoys joggling several ongoing tasks at once while maintaining a crystal-clear overview.
Carlsberg Shared Services
We are Carlsberg Shared Services, a member of Carlsberg Group, and a place where passion for beer meets with innovation and sense of vision and purpose. We maintain an open culture based on strong values, where your insights and opinions are welcome and matter, and where you can steer your career towards anywhere you dream of.