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Executive Assistant

Standard Chartered Bank

  • Warszawa, mazowieckie

  • ogłoszenie wygasło rok temu
  • Umowa o pracę
  • Specjalista (Mid / Regular)
About Standard Chartered
We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East.
To us, good performance is about much more than turning a profit. It's about showing how you embody our valued behaviours - do the right thing, better together and never settle - as well as our brand promise, Here for good.
We're committed to promoting equality in the workplace and creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. This in turn helps us to provide better support to our broad client base.
Executive Assistant

The Role Responsibilities

  • Actively manage service recipient's mailbox, work closely with stakeholders and ensure that all meetings/appointment details are updated in service recipient's calendar, accurately and timely
  • Prepare and coordinates meetings including publishing agenda and recording minutes/actions accurately
  • Actively participate in all staff engagement activities organised by team members and assist in coordinating activities to make event successful
  • Plan itinerary appropriately to ensure sufficient buffer for touch-down and departure for traveller
  • Ensure travel-related documents are prepared ahead (including VISA/immigration requirements, etc)
  • Enter details in the system with correct code and descriptions; submit for approval and follow-up till completion (approval), providing clarifications as required to claims approver (or approver's delegate)
  • Proactively guide service recipients or requester about limits as per Bank's travel and expense policies, before expenses are incurred
  • Provide office support for service recipients but not limited to ensuring adequate supplies of business cards, arranging software, hardware, stationeries, tools and corporate devices and accessories, etc
  • Manage filing of hard/softcopies of documents, coordinate the flow of paperwork and apply necessary data restrictions (confidentiality) and access controls
  • Provides management information system reports as required
  • Raise appropriate service requests (SRM) for technology-related services
  • SharePoint administration (including file management, access, and technical issues)
  • Creating content and update the team's internal website (Bridge page) such as uploading articles, feature writings, proofreading, and formatting
  • Undertake adhoc assignments or mini projects - project manage appropriately to ensure deliverables are as per target timeline, with regular progress updates provided to stakeholders or accountable executive
  • Third-party supplier and vendor management
  • Recruitment and onboarding support

Our Ideal Candidate

  • Bachelor's Degree / Graduates from a recognised university.
  • 2 - 5years relevant work experience as an Administrative Assistant in a firm.
  • Any secretarial course / certification will be an added advantage.
  • Fluency at English (both written and verbal)
  • Excellent communication and interpersonal skills
  • Good working knowledge of MS Office applications (Word, Excel, Office)

Apply now to join the Bank for those with big career ambitions.
To view information on our benefits including our flexible working please visit our career pages. We welcome conversations on flexible working.
Executive Assistant

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