Oferta pracy

Executive Assistant with French

Bain Global Business Services Center Sp. z o.o.

Bain Global Business Services Center Sp. z o.o.

aleja Jana Chrystiana Szucha 19

Śródmieście

Warszawa

Your responsibilities

On day one together with your buddy you will go through the series of onboarding trainings which will help you familiarize yourself with our culture, working style and role specifics. You will meet the team and the leaders which you will support in your role of Executive Assistant in the following areas:

Diaries:

- Successfully managing extensive and ever evolving diaries, proactively managing when schedules change.

- Re-scheduling complex meeting and travel itineraries, often at short notice.

- Proactive scheduling and suggesting meetings/calls.

Meetings:

- Extensive internal and external meeting scheduling, including with Client’s teams;

- Prioritising and editing all incoming communication.

Travel:

- Working with our travel company to co-ordinate sophisticated travel itineraries

- Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.

Relationship management:

- Supported leaders and colleagues - building and maintaining co-operative relationships with clients and colleagues of all levels both internally and externally.

- CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards.

- Cooperating with Partners to generate business and help to build Partners’ brand.

Case support:

- Pro-active participate in meetings/calls related to the case managed by supporting Partner

- Having a full and thorough understanding of any cases the Partner is working on

Logistics:

- Providing logistical and technical support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and online research.

- Supporting Partners with PowerPoint presentation decks

- Organising small events

Expenses:

- Processing time and expense submissions.

- Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

Assisting supported leaders with their non-consulting internal assignments, leveraging their time to manage this accordingly.

In addition to the above core Executive Assistant role activities, you will have the opportunity to support your peers and colleagues in the following activities:

- Providing support and cover for other Assistants.

- Involvement in internal office-wide projects.

- Any other duties which are compatible with the main role objective.

Our requirements

If you are an open minded, solution oriented and ambitious individual – this role is a good suit in your professional career. If you are looking for opportunities to develop skills in a dynamic, entrepreneurial and professional environment, then you are looking at the right offer. The role will provide many learning opportunities for a hardworking team player that is motivated by consistently achieving high standards.

- Ability to work in a dynamic and changing environment with great understanding of Partner’s priorities and project deadlines

- Exceptional organisation, prioritization and time management skills

- ‘Can do’ attitude and proactivity, taking ownership and ability to deal with stressful situations

- Ability to work on own initiative and be proactive

- Flexible attitude and team-first approach

- Being efficient and accurate

- Excellent communication and listening skills

- Enthusiastic, dedicated, hardworking, and committed

- Pleasant, calm and diplomatic, even when under pressure

Qualifications:

- Fluent English (both written and verbal)

- Very good French (both written and verbal)

- Professional level of French, Dutch or German would be highly advantageous

- Experience of working in a demanding environment

- Ability to successfully balance the support requirements of multiple leaders

- Desirable BA / Master's degree

What we offer

  • Extensive private health care package (including dental care)

  • Work from office / Work from home flexibility

  • Annual training budget to be used for your own development

  • Modern and well equipped office located close to the center of Warsaw

  • Opportunity to meet all your supported leaders from the EMEA region in person and spend time at another European Bain office

  • Comprehensive language course (e.g., Goethe Institute / tutor at the office / 60 hrs/semester etc.)

  • Working in a dynamic environment, gaining valuable, hands-on insights into industries like: private equity group (PEG), healthcare, energy and natural resources (ENR), commercial practice (CP)

  • Being part of a large team of multilingual, multicultural company (we have over 25 nationalities in our Warsaw office)

  • Working in an organization consistently recognized as Great Place to Work (Glassdoor #1 in 2021)

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • dental care

  • corporate sports team

  • no dress code

  • coffee / tea

  • drinks

  • leisure zone

  • extra social benefits

  • employee referral program

  • charity initiatives

Role Objective

Are you a switched on, hard-working and articulate Executive Assistant? Are you ready to take the next step in your career by coming face to face with your next big opportunity? If you are looking for a company where you can really feel like you are adding value, then you will absolutely love this one! There is plenty of scope to grow within the role as the organisation continues to expand, and it is a hugely exciting time to join this global business.

The role is to provide comprehensive administrative and organisational support to Bain Partners, who are responsible for bringing in new clients and managing the work of Bain consulting project teams. We are looking for someone very experienced with a positive, ‘can do’ attitude, excellent communication and interpersonal skills, a very efficient approach and someone who has the ability to forge strong and successful working relationships without face-to-face interaction. As Executive Assistant, you will be required to take decisions that can have considerable impact on business. In order to be able to do that, you would need to work closely with supported Partners and have excellent understanding of their priorities and external client network.

Bain Global Business Services Center Sp. z o.o.

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement.

Our Global Business Services Center in Warsaw provides the best-in-class internal support for both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa.

Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2021). We are committed to building an inclusive culture, respecting our individual differences and bringing our community together. With us, you will be well-supported and quickly learn to become a valuable contributor to the success of a very upbeat and collaborative team.

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