Oferta pracy

Executive Assistant with German and English

SIX Global Services

  • Przyokopowa 26, Warszawa
    Warszawa, Masovian
  • offer expired 24 days ago
  • contract of employment
  • full-time
  • assistant, junior specialist (Junior)
  • remote recruitment

SIX Global Services

Przyokopowa 26


Your responsibilities

  • Acting as the point of contact among executives, employees, clients and other external partners

  • Manage executives' calendar and set up meetings; Administrative support of the Global Head Business Management

  • Creation and Preparation of Management presentation slides; Preparation of weekly, monthly or quarterly reports; Meeting Minutes during meetings; Preparation and follow-up with regard to business appointments and meetings; Drafting all correspondence in German and English

  • Appointment coordination and organization of worldwide business travel as well as control over invoices and allowable expenses; Organization of employee events and workshops as well as participation in projects

  • Manage cost centers with the support from controlling

Our requirements

  • Work experience of 1 - 2 years as Executive Support or similar; MS Office skills

  • Very good spoken and written German and English, additional Spanish or French would be an advantage

  • Tactful and discreet person demonstrating self-confidence, excellent communication skills and manners as well as great reliability

  • Independent, structured and goal-oriented operation, maintaining high standards of quality and demonstrating good organization skills

  • Diligent and independent operation, quick comprehension connected with great learning capacity

What we offer

  • Employment contract

  • Private medical coverage

  • Life insurance

  • Meal and transportation allowance

  • My Benefit Cafeteria System

  • Udemy for Business

  • German and French lessons

  • Currently we work remotely, our office is located close to Rondo Daszyńskiego metro station

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • no dress code

  • video games at work

  • coffee / tea

  • leisure zone

  • extra social benefits

  • pre-paid cards

  • holiday funds

  • christmas gifts

  • sharing the commuting costs

  • employee referral program

  • charity initiatives

Recruitment stages

Phone verification


Video interview


Meeting the team

SIX Global Services

Ready to join the Swiss world of Finance and IT? SIX Global Services, located in the center of Warsaw, is part of SIX – the Swiss FinTech running stock exchanges in Zurich and Madrid, selling financial information around the world and delivering infrastructure for finance institutions in Switzerland.

Our branch in Poland operates since 2017 - currently with over 120 employees and intensively hiring for new positions. Our average age is 34, and we have gender diversity of 48% to 52%. We all speak English and over 60% of us - also German. 97% of us love Swiss chocolate 😉

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About the job

We are looking for an Executive Support Specialist to perform a variety of administrative tasks and support our company's Global Head Business Management. Executive Support Specialist responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.