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Executive Project Assistant with fluent English

Kienbaum Executive Search

  • Warszawa

    Warszawa, mazowieckie
  • ogłoszenie wygasło 25 dni temu
  • umowa o pracę
  • pełny etat
  • asystent
  • praca hybrydowa
  • Praca od zaraz
  • запрошуємо працівників з України
ukrainian-friendly-overlay
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Twój zakres obowiązków

Company Profile

Kienbaum Poland is part of an international corporation Kienbaum Consultants International (https://www.kienbaum.com/en/). The Warsaw office of Kienbaum provides Executive Search, Outplacement and Leadership Assessment services to clients in the Polish market and across Central & Eastern Europe.

Our key mission is to offer our clients immediate and effective support regarding their recruitment decisions in order to ensure lasting success for their companies. As a trusted partner for top managers and leading HR executives, we help them to find the right people for key vacancies in their organizations. With each project, we bring the right geographical knowledge and industry expertise along with a vast national and international network of contacts and relationships to identify and attract the best talent.

Currently, for our Warsaw Team (https://international.kienbaum.com/poland/) we are recruiting for the position of:

Executive Project Assistant (with fluent English)

Your Tasks

Working directly with Managing Director and the Team, providing support in the execution of ongoing tasks and projects

Cooperation and communication with Clients, Candidates and international Kienbaum offices

Supporting recruitment projects for high-level positions in terms of the following:

• Preparing project documentation (reports, proposals, presentations, job specifications etc.) in English, providing content contribution

• Preparing high-quality translations (Polish-English/English-Polish)

• Planning & coordinating recruitment activities at particular stages of the process

• Updating databases and recruitment systems (ATS)

• Coordinating project documentation workflow and archiving documents in line with GDPR requirements

• Organizing and coordinating business meetings

Developing and implementing relevant business processes, procedures and tools, along with improvement suggestions

Coordinating EB activities: maintaining a good Company image, preparing and publishing content; social media savvy (e.g. LinkedIn)

Responsibility for internal recruitments: cooperating with university career offices and job portals, monitoring campaign and recruitment processes effectiveness

Responsibility for onboarding and training of new employees; updating training material

Cooperation with external partners and suppliers (accounting office in terms of invoice issuing and settlements, law office, etc.)

Coordination of administrative and office-related issues

All other tasks as assigned by the Managing Director

Our Requirements

English proficiency (min. C1 level) in speaking and writing

Practical knowledge of MS Office (Word, PowerPoint, Excel)

Knowledge of online communicators (Zoom, MS Teams, Skype)

Digital tools and new technologies savvy

Min. several years’ working experience from a challenging business environment of an international organization

Able to work under time pressure, goal-oriented, quick and professional in acting

Demonstrating initiative and engagement, self-driven, responsible for the delivery of assigned tasks

Creative and solution-oriented

Well-organized, deadline attentive, diligent, with attention to detail

Well-developed organizational skills with project and process management competencies

Process improvements oriented

Able to collaborate with employees at different organizational levels, and to build & maintain good interpersonal relationships

A team player with good communication skills

Discreet, able to keep confidentiality of recruitment process, with high work ethics & personal integrity

What we offer

Hybrid work – office conveniently located in the centre of Warsaw (near Metro Świętokrzyska)

Full-time employment contract

Attractive compensation package with additional high profile benefits

Being part of a well-established organization with an international footprint

Interesting challenges in a dynamic work environment – opportunity to participate in projects conducted for market lea

Nasze wymagania

  • English proficiency (min. C1 level) in speaking and writing

  • Practical knowledge of MS Office (Word, PowerPoint, Excel)

  • Knowledge of online communicators (Zoom, MS Teams, Skype)

  • Digital tools and new technologies savvy

  • Min. several years’ working experience from a challenging business environment of an international organization

  • Able to work under time pressure, goal-oriented, quick and professional in acting

  • Demonstrating initiative and engagement, self-driven, responsible for the delivery of assigned tasks

  • Creative and solution-oriented

  • Well-organized, deadline attentive, diligent, with attention to detail

  • Well-developed organizational skills with project and process management competencies

  • Process improvements oriented

  • Able to collaborate with employees at different organizational levels, and to build & maintain good interpersonal relationships

  • A team player with good communication skills

  • Discreet, able to keep confidentiality of recruitment process, with high work ethics & personal integrity

To oferujemy

  • Hybrid work – office conveniently located in the centre of Warsaw (near Metro Świętokrzyska)

  • Full-time employment contract

  • Attractive compensation package with additional high profile benefits

  • Being part of a well-established organization with an international footprint

  • Interesting challenges in a dynamic work environment – opportunity to participate in projects conducted for market leaders on international markets

  • Benefity

  • prywatna opieka medyczna

  • dofinansowanie szkoleń i kursów

  • możliwość pracy zdalnej

Kienbaum Executive Search

Kienbaum Poland is part of an international corporation Kienbaum Consultants International (https://www.kienbaum.com/en/). The Warsaw office of Kienbaum provides Executive Search, Outplacement and Leadership Assessment services to clients in the Polish market and across Central & Eastern Europe.

Our key mission is to offer our clients immediate and effective support regarding their recruitment decisions in order to ensure lasting success for their companies. As a trusted partner for top managers and leading HR executives, we help them to find the right people for key vacancies in their organizations. With each project, we bring the right geographical knowledge and industry expertise along with a vast national and international network of contacts and relationships to identify and attract the best talent.

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