Facilities Assistant

  • Kraków, małopolskie
  • Asystent
  • 2019-08-20
  • Ważna jeszcze 3 dni (do 2019-09-19)

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    CBRE Corporate Outsourcing is part of CBRE - the global leader in commercial real estate services, investment and outsourcing. In the prestigious 2014 IAOP Global Outsourcing ranking CBRE is on 3rd place among all outsourcing companies, being the undisputed number 1 for many years in the real estate industry.
    Simply, join the Best!
    For our Facility Management division with the office at Krakowiaków 50 in Warsaw, we are currently looking for a talented candidate for the position of:
    Facilities Assistant
    Location: Cracow

    Key Accountabilities:

    Facilities Assistant is assisting Facilities Coordinator with office operations management, maintenance and projects, overseeing suppliers, purchases and occupancy services. Facilities Assistant is providing support to facilities team onsite, especially to the Reception service, cooperating with all services in the office to provide the best possible environment for employees. Facilities Assistant is acting as a second point of contact for the office employees and scheduled duties.

    • Supporting Facilities Coordinator to provide a cooperative environment for employees from different vendor companies, ensuring the highest possible level of engagement and proactivity
    • Provide superior customer service to meet Client’s expectations
    • Support in managing all vendor suppliers (known also as contractors) onsite - subcontractors on daily basis works, including cleaning, technical services, HVAC services, pest control, planting services etc. to ensure required standard of performance
    • Daily, monthly and quarterly inspections and audits regarding different operational topics of office
    • Conduct daily office inspections to ensure all aspects of the FM service delivery is functioning efficiently. All failures to be resolved positively in a timely manner
    • Conduct daily building walks including all floors in full operation, focusing on office appearance and H&S, stock of office supplies, conference rooms and quality of provided services
    • Reporting defects using internal tools to create tickets
    • Identify areas where refurbishments are needed
    • Offers collection as required, presenting offers in professional manner
    • Support to financial process in anticipation of budget spends for office supplies and minor purchases
    • Conduct regular health and safety audits to ensure all safety procedures are in place and working properly
    • Follow all company guidelines and complete internal documentation and reports as required
    • Conduct site inspections and assessments to ensure all building procedures and
    • Performance measures are maintained at all times
    • Support reception services every time required
    • Office facilities connected procedures preparation (events, packages, conference rooms etc.)
    • Space planning including moves supports
    • Warehouses maintenance and stock taking, responsibility of items storage and conditions
    • Maintain general office equipment and consumables (such as stationery), replenish with adequate supplies
    • Building Evacuation Team coordination, first aid and AED trainings organization support
    • Office events planning and organization with the Facilities team
    • Act as a 2nd point of contact for all employees regarding facilities tasks and issues
    • Bring up improvements ideas - for operations and work environment
    • Cooperate with Health and Safety department to arrange various initiatives (H&S week, accessibility audits)


    • Fluent Polish and English in speaking and writing is a must
    • Bachelor's degree at least. Master’s degree is preferred
    • Job related experience is required- minimum 2 years in similar multicultural and constantly changing environment
    • Ability to work flexibly with minimal supervision
    • Ability to support Reception service on daily basis, ability to cover reception duties when required
    • Ability to express information in a manner appropriate to different levels of people
    • Excellent quality of verbal and e-mail communication
    • Numerate and PC literate
    • Punctuality, meticulousness, reliability and regularity
    • Ability to deal with stressful situations

    We offer:

    • Contract of employment
    • Great work atmosphere and working conditions
    • Possibility to learn and grow further with CBRE GWS
    • Be a part of interesting international project in dynamic fast growing company
    • Necessary training
    • Private medical care, co-participation in sport card and facilitation in life insurance
    Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w mojej ofercie pracy dla potrzeb niezbędnych do realizacji procesu rekrutacji zgodnie z ustawą z dnia 29 sierpnia 1997 r. o ochronie danych osobowych (tj. Dz. U. z 2014 r. poz. 1182, 1662).