Oferta pracy

Groupon

Facilities Coordinator

GrouponAbout the company

  • Warszawa

    Warszawa, Masovian
  • Valid for 2 days
    until: 09 May 2021
  • Remote recruitment
  • contract of employment
  • full-time
  • specialist (Mid / Regular)

Your responsibilities

  • Oversee management of office access cards, processing of incoming/outgoing mail, courier services, deliveries, and ad-hoc admin duties as required.

  • Build and manage relationships with external contractors and key internal stakeholders.

  • Ensure PO’s are raised on time, within the budget and communicated to the vendors in timely manner. Assist AP on vendor invoicing queries.

  • Oversee planned preventative maintenance and reactive maintenance for facility locations. Maintain all furniture, fixtures and equipment in good working condition for use by the employees and guests.

  • Oversee all aspects of Health and Safety (BHP) within entrusted premises.

  • Manage space and Occupancy Planning. Oversee furniture installations and space alternations. Update floor plans and sitting plans.

  • Manage physical security and assist Global Security with safety aspects. Support Groupon Emergency Response Team activities and communications via Preparis (online system for BCP situations).

  • Monitor stock levels and place orders for stationery, snacks, beverages within the cost centre as allocated by the FM Lead.

  • Manage office cleaning, work with cleaning supervisor to ensure high standards of office cleaning, carry out regular spot checks and coordinate score-cards.

  • Oversee and order catering for weekly business lunches & office-wide events. Source the best pricing and most reliable suppliers ensuring cost effective budget management.

  • Attend Office Leadership meetings to discuss changes and issues in the office, propose solutions, manage expectations and deliver expected resolutions using actions plans.

  • Liaise with Office Managers across the region, assist with the development & implementation of regional policies & initiatives.

  • Manage Freshdesk ticketing system within SLA’s. Ensue satisfaction of office colleagues and customers

  • Any ad-hoc duties that arise from global Procurement, Travel or Operations.

Our requirements

  • Minimum of 3 years in a similar role

  • Fluent in written and spoken English

  • Experience with Microsoft Office and Google applications

  • Good understanding of office management

  • Understanding of technical aspects of office management

  • Previous exposure to Project Management

  • Very good Customer Service and stakeholder management

  • Experience working with Preparis and Freshdesk would be an advantage

  • “Can do” attitude

What we offer

  • Monthly bonus system

  • Attractive Groupon discounts

  • Chillout zone

  • Training & development programmes

  • Private medical care

  • Company events & parties

  • MultiSport card

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • life insurance

  • remote work opportunities

  • integration events

  • retirement pension plan

  • no dress code

  • video games at work

  • coffee / tea

  • drinks

  • leisure zone

  • charity initiatives

Groupon

Groupon’s mission is to become the daily habit in local commerce and fulfil our purpose of building strong communities through thriving small businesses by connecting people to a dynamic, global marketplace for local services, experiences and goods. In the process, we’re positively impacting the lives of millions of customers and merchants globally. Even with thousands of employees spread across multiple continents, we still maintain a culture that inspires innovation, rewards risk-taking and celebrates success. If you want to take more ownership of your career, then you're ready to be part of Groupon.

We're a "best of both worlds" kind of company. We're big enough to have resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact. We're curious, fun, a little intense, and kind of obsessed with helping local businesses thrive. Does that sound like a compelling place to work?

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This is how we work
This is how we work

We are dedicated to growing local businesses around the world. Are you ready to join in?

As a Facilities Coordinator you will manage the day-to-day facilities operations for our office in Warsaw as well as projects, vendors and oversee all aspects of service delivery and employee satisfaction.