Finance Manager

Your responsibilities

• Contribute, under the supervision of the Field Coordinator, to the accounting and financial management of the base, in compliance with donor and PUI procedures

• Ensure the accounting operations of the base and cash management for the base

• Ensure the cash box management

• Contribute to the HR management of the base, in compliance with internal regulations, labor law, and the donor and PUI procedures

• Operate all payments and manage advance process after validation of the Finance manager or Finance coordinator

• Exchange currencies at request of manager

• Guarantee security of the cash and confidentiality of information

Our requirements

General information

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Crisis context

Since the outbreak of the Russian military operation on the night of February 24, 44 million people are now directly impacted by the war in Ukraine.

Since 2014, the population living in the Donbass on both sides of the Line of Contact - separating the areas controlled by the Ukrainian government from the areas administered by the de facto authorities - has indeed paid a heavy price for a war that has not given them any respite despite successive declarations of ceasefire and numerous diplomatic attempts. In just a few hours, the conflict has spread to the whole country, and threatens to cause a dramatic situation on the humanitarian level. Access to essential services is going to be an issue very quickly. There is already a problem with fuel supplies and cash withdrawals in some areas.

Today, already more than one million Ukrainian refugees have fled the conflict across the Polish border. Our emergency team, currently based in southeastern Poland, finds that tens of thousands of refugees are crossing the Polish borders every day under very difficult conditions through three main checkpoints: the town of Medyka, Krościenko, and the train station in Przemyśl. Upon arrival, most Ukrainian refugees are extremely vulnerable. First of all, they are in possession of only the bare necessities that they were able to take with them when they left. In addition to the fatigue caused by the journey and the wait to cross the border, many refugees are already suffering from the mental and psychological consequences of war and exile. This emotional breakdown will be a major issue in the protection of refugees. To the difficult conditions of exile that Ukrainian refugees undergo, their profile is particularly vulnerable. Indeed, as Ukrainian men between 18 and 60 years old have been requisitioned for the war, the vast majority of refugees are women, children, the elderly, and people who do not have Ukrainian nationality. As our teams on the ground have observed, they are experiencing great difficulty in accessing the protection and aid services deployed in the region.

Overall purpose

Under the supervision of the Field Coordinator, the Administrative officer contributes to the good financial management, accounting/budgeting and Human Resources management for the base.

Reports to: Field Coordinator

Technical supervisor: Finance Controller

This job description may be subject to modifications in the future, depending on the evolution of the activities.

These modifications will then be defined and discussed between the employee and Première Urgence Internationale.

In general, the employee will take all necessary actions for the correct development of Première Urgence Internationale activities in Poland in the limit of its tasks and responsibilities and of legal conditions of the work legislation.