HR Admin Specialist (with Italian)

Your responsibilities

• Manage employee personal data, validating any personal data changes with appropriate sign off procedure and validating any documentation required

• Support position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed

• Manage Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.

• Work with in-country HR to manage transfers to affiliates, generating contract documentation and supporting manual payroll and benefits activities, as appropriate

• Manage employment verification to confirm employee details to 3rd parties on request, generating approvals and producing verification statement

• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and liaise with Employee/Manager or Local HR to correct data when applicable

• Look for opportunities to improve process execution and technology usage, working with Global Process Owners (GPO) to prioritise and implement improvements

• Responsible for operational activities in the end-to-end talent acquisition process, in contact with line managers and Recruiters

• Performing background screening of candidates to include ‘right to work’ checks

• Setting up interviews, coordinating with Recruiters, line managers, and candidates

• Preparing offer letters

• Performance of associated administrative tasks - e.g. purchase orders and candidate expense reports and coordination of activities with various external vendors

• Accurate collection of information and proper use of the systems that will be deployed throughout HR to support the recruitment processes.

• The position also requires a candidate who would like to sporadically get involved in the support of other HR teams in the Regional Center.

Our requirements

What we offer

What you can expect: great working atmosphere empowering you to reach your full potential, endless development opportunities and benefits like: medical & life insurance, lunch card, annual bonus, education cost reimbursement, occasional allowances (Christmas, holiday), Multisport, anniversary awards, additional time off, pension plan, business travel insurance, recognition programme, flexible working hours.

Working as a key member of the HR Services Team based in Regional Human Resources (HR) Centre, we are looking for an HR Administration Specialist to provide support to our regional HR professionals and customers across our core workforce administration and recruitment activities.

You will utilise our suite of core and enabling HR technology (Workday, ServiceNow case management, MS teams etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our Regional HR Centre teams will work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.