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HR Administration Specialist

AstraZeneca Pharma

  • offer expired 2 months ago
  • contract of employment
  • full-time
  • junior specialist (Junior)
  • hybrid work
  • remote recruitment
  • запрошуємо працівників з України
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Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

AstraZeneca Pharma

Postępu 14

Mokotów

Warszawa

Your responsibilities

  • Administration of International Assignments in AZ systems (Workday and AssignmentPro)

  • Maintaining proper communication and collaboration within International Experiences Team regarding IAs (start IAs, end IAs and changes, additional projects), supporting International Experiences Partners in operational and administrative work related to International Assignments

  • Support preparation of IA costings

  • Make sure that all visa and immigration documents are processed on time and filed according to legal requirements, track V&I documentation for expiry and renewal

  • Answer to daily queries and questions related to V&I area

  • Support internal audits

  • Coordinate one time relocation processes

  • Collaborate with external vendors/specialist service providers and internal contacts to support the activities

  • Review and confirm invoices

  • Oversee shared drive/Box, etc. maintenance, including folder creation, document addition/deletion/revision.

  • Ensure internal and external data privacy compliance and that confidentiality is maintained at all times.

  • Contribute to continuous improvement process reviews.

  • Provide professional point of contact for internal and external parties

Our requirements

  • Mature in handling sensitive/confidential information.

  • Effective communicator (both written and spoken)

  • Ability to prioritize conflicting demands and an unpredictable workload.

  • Systematic/thorough approach to resolving ambiguous situations.

  • Fluent in English

  • Detail-oriented and highly organized.

  • Cross-cultural awareness.

  • Exceptional interpersonal skills/customer service mindset.

  • Team player/positive attitude.

  • Composed under pressure.

  • Technology proficiency including (but not limited to) Outlook, Workday, Word, Excel, PowerPoint, APro, DocuSign

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • corporate gym

  • retirement pension plan

  • corporate credit card

  • video games at work

  • coffee / tea

  • drinks

  • parking space for employees

  • leisure zone

  • meal passes

  • sharing the costs of tourist services

  • holiday funds

  • sharing the costs of holidays for kids

  • christmas gifts

  • employee referral program

  • opportunity to obtain permits and licenses

  • charity initiatives

  • extra leave

  • annual bonus

  • glasses reimbursement

  • business travel insurance

  • Work anniversary award

ABOUT THE ROLE

Working as a key member of the HR Services Team based in Regional Human Resources (HR) Center, we are looking for a customer service oriented specialist to provide support to our regional HR professionals and customers across our core workforce administration and recruitment administration activities.

You will utilize our suite of core and enabling HR technology (Workday, ServiceNow case management, telephony, etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our Regional HR Center teams will work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.

Job Description Summary

Working within well established guidelines and with readily available higher level support. May have responsibility for one or more administrative functions e.g. company benefits administration, etc. within a smaller geography. May be involved in project research under the direction of more senior colleagues. Is likely to be studying for Human Resources professional qualifications. Will not be a Team Manager but may assist in the development of others, especially new starters. Typically local rather than Global remit.

Role Description

The International Experiences (IE) Team is responsible for the management of international moves globally for AZ and for coordination of immigration and visa processes along with administrative support for relocation. The HR Administrator Specialist will primarily support the immigration and relocation area. Possibly this person will also support other International Experiences Administrators in the IE area. They will in particular be liaising globally with a range of external vendors/specialist service providers and internal contacts to support the activities.

AstraZeneca Pharma

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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