sharing the costs of sports activities
HR Administration Specialist
- Postępu 14, Mokotów, WarszawaWarszawa, Masovian
- offer expired 2 months ago
- contract of employment
- junior specialist (Junior)
- hybrid work
- remote recruitment
- запрошуємо працівників з України
Administration of International Assignments in AZ systems (Workday and AssignmentPro)
Maintaining proper communication and collaboration within International Experiences Team regarding IAs (start IAs, end IAs and changes, additional projects), supporting International Experiences Partners in operational and administrative work related to International Assignments
Support preparation of IA costings
Make sure that all visa and immigration documents are processed on time and filed according to legal requirements, track V&I documentation for expiry and renewal
Answer to daily queries and questions related to V&I area
Support internal audits
Coordinate one time relocation processes
Collaborate with external vendors/specialist service providers and internal contacts to support the activities
Review and confirm invoices
Oversee shared drive/Box, etc. maintenance, including folder creation, document addition/deletion/revision.
Ensure internal and external data privacy compliance and that confidentiality is maintained at all times.
Contribute to continuous improvement process reviews.
Provide professional point of contact for internal and external parties
Mature in handling sensitive/confidential information.
Effective communicator (both written and spoken)
Ability to prioritize conflicting demands and an unpredictable workload.
Systematic/thorough approach to resolving ambiguous situations.
Fluent in English
Detail-oriented and highly organized.
Exceptional interpersonal skills/customer service mindset.
Team player/positive attitude.
Composed under pressure.
Technology proficiency including (but not limited to) Outlook, Workday, Word, Excel, PowerPoint, APro, DocuSign
private medical care
sharing the costs of foreign language classes
sharing the costs of professional training & courses
remote work opportunities
flexible working time
retirement pension plan
corporate credit card
video games at work
coffee / tea
parking space for employees
sharing the costs of tourist services
sharing the costs of holidays for kids
employee referral program
opportunity to obtain permits and licenses
business travel insurance
Work anniversary award
ABOUT THE ROLE
Working as a key member of the HR Services Team based in Regional Human Resources (HR) Center, we are looking for a customer service oriented specialist to provide support to our regional HR professionals and customers across our core workforce administration and recruitment administration activities.
You will utilize our suite of core and enabling HR technology (Workday, ServiceNow case management, telephony, etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our Regional HR Center teams will work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.
Job Description Summary
Working within well established guidelines and with readily available higher level support. May have responsibility for one or more administrative functions e.g. company benefits administration, etc. within a smaller geography. May be involved in project research under the direction of more senior colleagues. Is likely to be studying for Human Resources professional qualifications. Will not be a Team Manager but may assist in the development of others, especially new starters. Typically local rather than Global remit.
The International Experiences (IE) Team is responsible for the management of international moves globally for AZ and for coordination of immigration and visa processes along with administrative support for relocation. The HR Administrator Specialist will primarily support the immigration and relocation area. Possibly this person will also support other International Experiences Administrators in the IE area. They will in particular be liaising globally with a range of external vendors/specialist service providers and internal contacts to support the activities.
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.