HR Administration Specialist with Swedish

Your responsibilities

• Manage employee personal data, validating any personal data changes with appropriate sign off procedure and validating any documentation required

• Process changes employee and organization unit related changes in Workday.

• Manage Workday employee hires and job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.

• Work with in-country HR to manage transfers to affiliates, generating contract documentation and supporting manual payroll and benefits activities, as appropriate

• Manage employment verification to confirm employee details to 3rd parties on request, generating approvals and producing verification statement

• Use the HR knowledge base and internal work instructions to ensure that processes are executed accurately, and customer guidance is provided in an effective and consistent manner

• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and liaise with Employee/Manager or Local HR to correct data when applicable

• Look for opportunities to improve process execution and technology usage, working with Global Process Owners (GPO) to prioritize and implement improvements

• Preparing offer letters for candidates

• Performance of associated administrative tasks - e.g. purchase orders

• Accurate collection of information and proper use of the systems that will be deployed throughout HR

• Schedule job interviews with candidates, manage all calendars updated and coordinate all interview logistics and manage candidates communication including candidates rejections

• Create job contracts, offer letters and other documentation required for hire and provide administrative support to Taq Partners and hiring managers through the recruitment process

• Manage candidate expenses and receive and answer candidate queries

• Perform data quality checks on employee data in Workday, manage the list of errors, discover data gaps and collaborate closely with Employee/Manager or Local HR to accurate data when applicable

• Work with Talent Acquisition teams to execute new hire data entry processes, including externally managed resource data entry/tracking requirements as appropriate

Our requirements

What we offer

What you can expect: great working atmosphere empowering you to reach your full potential, endless development opportunities and benefits like: medical & life insurance, lunch card, annual bonus, education cost reimbursement, occasional allowances (Christmas, holiday), Multisport, anniversary awards, additional time off, pension plan, business travel insurance, recognition programme, flexible working hours.

Apply today and find out more!

Working as a key member of the HR Operations Team based in Regional Human Resources (HR) Centre, we are looking for an employee service-oriented specialist to provide support to our regional HR professionals and customers across our core workforce administration activities.

You will utilize our suite of core and enabling HR technology (Workday, ServiceNow case management, telephony, etc.) to execute a range of activities, directly contacting employees and HR professionals when needed to solve more complex problems. Our Regional HR Centre teams will work together with key HR and IT partners around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with people.