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HR and Admin Assistant


6 6707 107 gross / mth.
  • Kraków

    Kraków, Lesser Poland
  • offer expired over a month ago
  • contract of employment
  • full-time
  • assistant
  • full office work
  • Immediate employment
  • remote recruitment
  • запрошуємо працівників з України
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Your responsibilities

  • Responsible for preparing and updating Collects primary data (i.e. personal data, contracts/agreements, policies signed, timesheets, etc), ensures its availability in personal filings

  • Collects, checks and tracks all timesheets for National/International staff

  • Collects, checks and tracks all Leave Forms in Leave Tracker for National/International staff

  • Maintains and regular updates info on passed inductions for all staff

  • Maintains all trackers for quick retrieval of information as and when required (time sheets tracker, leave tracker, recruitment tracker etc.)

  • Supports HR Manager with data for submitting payroll payment documents to Finance department;

  • Responsible for ordering/organization of all the transportation and accommodation needs for all the visitors;

  • Support in arrangements of events (trainings, conferences), meetings with key stakeholders, including government agencies, donors, and implementing partners. Attend meetings to support as required.

  • Responsible for proper data management of documentation and reports for support staff (contracts for support, act-invoices, recommendation letters, travel reports etc.)

  • Provides support in all tasks related to day-to-day HR activities

  • Helps to proceed with insurances for staff, tracks statuses

  • Requesting ID cards and Business Cards for staff

Our requirements

  • Certificate of education, higher level of education desirable

  • Minimum 1 years’ experience in HR or data management related work preferably

  • Knowledge or experience of NGO work desirable

  • Excellent interpersonal skills

  • Good verbal and written communication skills in Polish and English

  • Computer literate (including working knowledge of Microsoft Office, and databases)

  • Excellent attention to detail, organisational skills and discretion with confidential information

  • Proven ability to handle challenging work load

What we offer

  • 30 days of annual leave

  • Planned: private healthcare and Multisport card

About Us

Save the Children is one of largest INGO working across globe in 120 countries for improving lives of the children. SC is implementing a large scale program for Ukrainian children and families inside Poland from Warsaw office located in Poland. SC started its programs for Ukrainian children and families in 2022 and program is funded by variety of international donors.