HR and Administration Manager


Rekrutacja zdalna

Rekrutacja zdalna

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Rekrutacja zdalna


Piłsudskiego 69


Number 1 in Europe!
zoolog Services is a part of zooplus AG which was founded in Munich in 1999 and today is Europe’s leading online retailer of pet supplies. The sales reached more than EUR 1,5 billion in the 2019 financial year. The company’s business model has been launched successfully in 30 European countries. That is all possible due to highly autonomous teams, flat organization structure and constant strive for using cutting-edge technologies. Based on the continued vigorous growth anticipated in the European e-commerce market, zooplus expects its dynamic performance to continue.
Our employees are the key to our success!
The zooplus team currently consists over 700 interdisciplinary specialist and managers who work at 13 international sites in the Sales & Marketing, IT, Operations and Administration departments. We are looking for individuals who can further develop our business and help create a positive corporate culture by not only demonstrating versatile professional and methodological expertise, but also by showing a passion for performance, analysis and a solution-based approach.
HR and Administration Manager

HR Responsibilities:

  • Preparing and maintaining personnel files and other documents for the legal purpose (employment contracts, contract extension, work certificates)
  • Processing changes in employees’ employment life-cycle (new hire, transfer, termination, time & attendance, benefits, payroll)
  • Managing and recording HR documentation and ensuring that is completeness and up-to-date (contract, certificates, etc.)
  • Preparing data for payroll, validating and performing calculations, cooperating wit external payroll provider
  • Administration of all employee benefits (medical coverage, fitness/sports benefits)
  • Sharing knowledge with team members about labor law
  • Supporting the recruitment processes and on-boarding of new employees


Office Administration responsibilities:

  • Taking care of day-to-day administrative tasks
  • Developing, reviewing, and improving administrative systems, policies, and procedures
  • Supporting Board Members in ensuring company compliance with policies, procedures, and legal regulations
  • Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained
  • Working with accounting and management teams to set budgets and monitor spending
  • Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
  • Organization and settlement of business trips
  • Ensuring that all invoices and payments have the necessary approval and that these are done according to schedule and internal rules/procedures
  • Ensuring effective information and documents flow
  • Responsible for filling all company documents/contracts
  • Supporting additional projects whenever necessary
  • Minimum 4 years working experience in HR and Office administration position responsible for the comprehensive administration of the company, facility
  • Working knowledge in the area of labor law, exceptions/special situation in Polish payroll, taxation, and social security
  • Accuracy, customer approach, confidentiality
  • College/University degree
  • Very good English and Polish language required
  • Ability to work with MS Office tools
  • Very good analytical skills, proficient in Excel, Power Point, Word
  • Self-driven, open-minded, with a high energy level and ability to multitask
  • Strong organizational skills and attention to detail
  • Chance to become a part of dynamically growing international company,
  • Training opportunities and professional development,
  • Motivated multi-cultural teams and enjoyable work atmosphere,
  • Benefit package (private medical care, Multisport),
  • Company events,
  • Discount in zooplus shop,
  • Full time employment contract,
  • Flexible working hours,
  • And… 4 extra days off 😊
Wyrażam zgodę na przetwarzanie przez ogłoszeniodawcę moich danych osobowych, zawartych w mojej ofercie pracy, dla potrzeb niezbędnych do realizacji procesu rekrutacji zgodnie z ustawą z dnia 29 sierpnia 1997 r. o ochronie danych osobowych (t.j. Dz. U. z 2016 r., poz. 922). Jednocześnie wyrażam zgodę na przetwarzanie przez ogłoszeniodawcę moich danych osobowych na potrzeby przyszłych rekrutacji.

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