Bain Global Business Services

HR Coordinator with German

Bain Global Business ServicesO firmie

Bain Global Business Services

Tulipan House

Warszawa

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2019)

 
HR Coordinator with German
Location: Warsaw

Coordinator Regional HC is expected to perform autonomously and needs to have a high level of expertise in all areas of Bain Human Capital Operations. Professional growth will be driven by breadth of offices he/she can support (may depend on language skills, outside of English), breadth and depth of expertise in areas of Bain HC operations.

These may include the following tasks:

  • Consulting PD support 
    • Human Capital Professional Development system (HCPD) – performance review administration
    • Maintains Human Capital Staffing (HCS) system
    • Coordinates and administers the Case Team Surveys and Pulse Checks
    • Attends regular team calls, some travel to Bain offices based in Germany
    • Supports day to day HR/PD/Staffing operations
      • Support issuing HR document in German and English
      • Supports New Starter process
      • Supports relocation processes in supported offices
  • Employee administration
    • HRIS Administration (Workday)
      • Performs data entry (all business processes)
      • Drives proactive engagement of local HR teams in supported offices to confirm Workday events (hires, leaves, transfers, terminations, probation periods)
      • Tests and makes improvement suggestion for Workday operating reports
      • Ensures compensation information is error-free in the HRIS
    • Benefits administration
      • Tracks and maintain vacation balance
      • Ensures people movements are notified on time to benefits providers and ensure that self-service tools available are properly leveraged
      • Support regulatory medical check processes
    • Compensation administration
      • Supports year-end and mid-year bonus calculations, leveraging the HRIS system
      • Produces error-free compensation memos and upload them on the HRIS for delivery through employee self-service
      • Prepare and make employment certificates
    • HR Policies and procedures
      • Supports codification of HR procedures in supported offices
      • Contributes to policy audits in supported offices
      • Supports tracking of local legal compliance, if relevant
  • Human Capital Analytics
    • Prepares and analyzes ad hoc statistics/reports on HR related questions
    • Supports preparation of HC dashboards and ad hoc reporting requests

Requirements:

  • Fluent German at C2 level
  • Good English
  • Computer literate; proficient in using Microsoft Outlook, Word & Internet along with good Excel and PowerPoint skills
  • Experience of working in a demanding environment, preferably professional services or with a blue chip company in an administrative capacity
  • Meticulous attention to detail
  • Motivated – self starter
  • Minimum of 1 year solid experience in a HR administrative field
  • Previous use of HRIS systems
Employment
contract
Annual Bonus Working from home Life Insurance Private medical and dental care package Multisport cards
Parking spaces free of charge Office wide social events and team buildings Cafeteria with snacks and daily deliveries of fruit and bread Informal
dress code
Broad induction training for new hires Co-financing work-related courses

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2019)

HR Coordinator with German

Coordinator Regional HC is expected to perform autonomously and needs to have a high level of expertise in all areas of Bain Human Capital Operations. Professional growth will be driven by breadth of offices he/she can support (may depend on language skills, outside of English), breadth and depth of expertise in areas of Bain HC operations.

These may include the following tasks:

  • Consulting PD support 
    • Human Capital Professional Development system (HCPD) – performance review administration
    • Maintains Human Capital Staffing (HCS) system
    • Coordinates and administers the Case Team Surveys and Pulse Checks
    • Attends regular team calls, some travel to Bain offices based in Germany
    • Supports day to day HR/PD/Staffing operations
      • Support issuing HR document in German and English
      • Supports New Starter process
      • Supports relocation processes in supported offices
  • Employee administration
    • HRIS Administration (Workday)
      • Performs data entry (all business processes)
      • Drives proactive engagement of local HR teams in supported offices to confirm Workday events (hires, leaves, transfers, terminations, probation periods)
      • Tests and makes improvement suggestion for Workday operating reports
      • Ensures compensation information is error-free in the HRIS
    • Benefits administration
      • Tracks and maintain vacation balance
      • Ensures people movements are notified on time to benefits providers and ensure that self-service tools available are properly leveraged
      • Support regulatory medical check processes
    • Compensation administration
      • Supports year-end and mid-year bonus calculations, leveraging the HRIS system
      • Produces error-free compensation memos and upload them on the HRIS for delivery through employee self-service
      • Prepare and make employment certificates
    • HR Policies and procedures
      • Supports codification of HR procedures in supported offices
      • Contributes to policy audits in supported offices
      • Supports tracking of local legal compliance, if relevant
  • Human Capital Analytics
    • Prepares and analyzes ad hoc statistics/reports on HR related questions
    • Supports preparation of HC dashboards and ad hoc reporting requests

Requirements:

  • Fluent German at C2 level
  • Good English
  • Computer literate; proficient in using Microsoft Outlook, Word & Internet along with good Excel and PowerPoint skills
  • Experience of working in a demanding environment, preferably professional services or with a blue chip company in an administrative capacity
  • Meticulous attention to detail
  • Motivated – self starter
  • Minimum of 1 year solid experience in a HR administrative field
  • Previous use of HRIS systems

Our offer:

  • Employment contract
  • Annual Bonus
  • Flexible working hours
  • Working from home
  • Life Insurance
  • Private medical and dental care package
  • Multisport cards
  • Parking spaces free of charge
  • Office wide social events and team buildings
  • Cafeteria with snacks and daily deliveries of fruit and bread
  • Informal dress code
  • Broad induction training for new hires

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