Oferta pracy

Legal Billing Operations Analyst

J.P. Morgan Poland Services sp. z o.o.About the company

J.P. Morgan Poland Services sp. z o.o.

aleja Jana Pawła II 19

Warszawa

Your responsibilities

  • Monitoring mailboxes and responding to queries received from internal departments, external law firms. This will require the incumbent to partner closely with internal teams such as CAP (Corporate Accounts Payable), Tax and EMEA IB Client Billing to resolve promptly and accurately;

  • Resolving issues where invoices are not fully processed by the system and require intervention;

  • Entering manual invoices into Passport;

  • Proactively providing advice to external law firms on resolving billing issues;

  • Partnering with LVM (Legal Vendor Maintenance) with vendor maintenance, new supplier set-ups and activations/deactivations of current suppliers;

  • Proactively providing recommendations on system and process changes to improve invoice processing;

  • Back-up for India team on processing of paper invoices received from law firms for payment;

  • Support system user acceptance testing, on an as-needed basis;

  • Coordinating VAT issues with the JPMC regions tax team; and

  • Assisting management with ad-hoc requests.

Our requirements

  • 2-3 years’ experience in Legal Accounting, Billing Operations, Corporate Accounts Payable and/or Accounts Receivable;

  • Degree or significant previous equivalent work experience is preferred;

  • Excellent organizational skills, attention to detail concentrating on accuracy and efficiency and proven ability to work independently and competently handle multiple responsibilities;

  • Excellent computer navigation skills, ability to manoeuvre through multiple systems; Passport and SAP;

  • General understanding on SAP support protocols;

  • Clear communication skills, both written and verbal;

  • Ability to work in complex environments with a diverse range of stakeholders within JPMC Business Community and outside legal vendors;

  • Good understanding of accounting concepts such as G/L accounts and Cost Centres;

  • Knowledge of VAT rules within the supported regions;

  • Sound judgment and quick decision making skills;

  • Exposure to project management & process improvement techniques will be an added advantage; and

  • Quick learning abilities and able to get incorporated to daily activities while training.

The GSS Legal Billing Support Payment Operations team consists of the Legal Billing Support (“LBS”) and Invoice Audit functions. The team is located in the United States, India and Warsaw. The primary objectives of the LBS are the accurate and prompt payment of legal invoices and providing issue resolution and process support to internal users (attorneys/paralegals/assistants) and external users (law firms/vendors). This position will be primarily involved with responding to queries from internal and external users of the legal invoice payment system (Passport). The incumbent will interact with all levels of internal Legal professionals and external law firm billing administrators. This position will provide primary support to EMEA, US, LATAM, APAC, NAMER based community and work to streamline/improve current processes for the local professionals