Media Project Coordinator

Key tasks:

Freelance and supplier management

● Select, engage, brief and proactively manage Media suppliers, as required, and according to the needs of the project (including reviews of work for quality control purposes)

● Complete all necessary documentation associated with contracting suppliers, including two-way feedback on quality of work

● Quality assure all work commissioned, providing clear and timely feedback, and escalate issues to Design & Media management and project team as appropriate

● Develop clear knowledge of current supplier capabilities and proactively suggest where training and/or additional expertise is required in order to plug gaps. Identify and discuss gaps in expertise with your line manager, suggesting where we may need to investigate potential new sources of media production

Project work

● Work on an agreed number of projects, ensuring that all materials are of the appropriate quality.

● Understand the Investment Approval (IA) process, prepare and manage budgets for all projects that you work on, ensuring that the most accurate costs possible are submitted for IA

● Ensure that schedules are realistic and achievable, alerting the Senior Media Producer of any schedule issues in a timely manner.

● Make sure that relevant briefs are provided and completed in order to provide clarity and focus, plus provide continued support and advice for achieving the highest quality, while asserting the importance of adhering to agreed budgets, schedules and ways of working

● Drive the development and creation of the media concept, working with the project team to finalise the concept and achieve a fully-defined blueprint, in readiness for investment approval and prior to the creation of authoring templates

● Champion the re-use of assets from other projects wherever possible in order to make cost and schedule savings and promote efficiency

● Maintain clear and regular communication with the project team throughout, feeding into required project reports and updates, and highlighting risks as soon as possible. Provide continued support and advice with regard to the concept and production stages, proactively and enthusiastically generating ideas

● Follow and champion agreed best practice with regard to workflow at all times. Provide support and advice to project teams to ensure that key milestones are maintained and that the production process is slick and efficient (e.g. with regard to designated proofing stages). Raise issues with Content Delivery management team as necessary

● Ensure that all assets produced are within brand guidelines and are consistent in quality, through the capture of all requirements; clear, comprehensive and consistent briefing to vendors; and stringent quality assurance throughout

Internal systems and processes

● Share knowledge and experience with the wider Publishing Services team

● Contribute to the development strategy for company systems and products from a Publishing Services perspective on an on-going basis

● Ensure the Publishing Services data on company systems is accurate and up-to-date and all required documents are uploaded in a timely fashion

● Ensure that, where available, best practice guidelines are followed and make suggestions for improvement, where necessary

Market awareness and training

● Understand Macmillan Education publishing strategy and the company’s business goals

● Keep up to date on ELT and general publishing issues, particularly ELT/EFL in an international context

● To work with the Design & Media team on developing/delivering training and support

● Keep abreast of competitor activity with a view to their potential impact on Macmillan Education’s products, as well as current trends in educational design in order to make informed decisions and advise accordingly

To work closely with Publishing, Publishing Services, and Digital Operations from the initial concept stages, advising on, researching, and providing relevant assets to help create a fully defined scope and brand.

To provide vision and direction for the research and creation of the highest quality assets, including commissioned photography, animations, and videos.