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Meeting, Event & Travel Compliance Specialist with French

  • Wrocław, dolnośląskie pokaż mapę
  • Specjalista
  • 11.04.2019

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Meeting, Event & Travel Compliance Specialist with French
    Workplace: Wrocław
    Ref. no: WRO00261

    EY Global Delivery Services means 29.500 specialists providing globally IT, HR, finance, project management and strategic business services to EY member firms. In addition we deliver support and solutions to clients from all over the world.

    The opportunity

    EY GDS is proud to announce establishing a new role in its GDS Poland center in Wroclaw – Meeting, Event and Travel Compliance Specialist for our internal French-speaking clients. The compliance specialist supports our M&E andprogram in key compliance aspects including meeting and event request assignment, approval, contracting, controls, data quality and education of our internal clients.

     

    The M&E specialist contributes to the fine execution of the program and to a better understanding of it by all stakeholders involved: internal client, approver, finance, signatory, meeting management company and account payable.

     

    In addition to the M&E role, you will be a member of the Travel Center team and thus manage travel requirements from advising to booking.

     

    The goal of the Travel Center, as a structure positioned between the requester and the travel agency, is to guarantee both our internal clients satisfaction and compliance with EY Travel policy.

    Your key responsibilities

    The M&E compliance specialist will, per event, ensure that necessary steps are followed by the stakeholders involved by:

    • Supporting the approval of the event
    • Providing legal entity and signatory guidelines
    • Providing payment guidelines
    • Assigning the sourcing request to our meeting management company

    The compliance specialist will also support our M&E program by taking actions on a regular basis including:

    • Contacting internal clients when data are missing into the reporting tool (data quality checks)
    • Gathering key information when non-compliance cases are detected

    When working on the travel side, you will:

    • Qualify the nature of the travel request
    • Search for and propose in-policy solutions per travel requirements
    • Provide relevant travel and policy related information
    • Book transportation, accommodation and other travel services (via the online corporate booking tool or directly via the travel agency depending on complexity)
    • Ensure pre-trip approval of each request
    • Change or cancel travel booking
    • Enter required data into the back-office system
    • Escalate complaints to the right travel vendor

    Requirements

    • Rigor into the execution
    • Ability to interact and communicate effectively with various internal clients
    • Reactivity and ability to manage urgent and sometimes complex meeting and travel requests in a calm and professional manner
    • Ability to detect the “blind spots” of the process and to escalate it to its manager
    • Fluency in French and English
    • Knowledge of travel booking systems will be considered an advantage
    • Proven experience as a Travel agent will be considered an advantage
    • Sound knowledge of Meeting & Event and travel industry

    What working at EY GDS offers

    We offer the possibility of working on a permanent employment contract, with a competitive salary and a broad package of benefits. It will include private medical care, life insurance and additional monthly benefits up to your choice (Multisport card, discount cards etc). We promote a healthy lifestyle, offering fresh juices and fruits in the offices, as well as a wellness and massage program We support learning new languages with high surcharges of language courses. You will receive not only a broad introduction training, but also monthly and periodical trainings, both technical and soft-skill themed.

     
    If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
    Join us in building a better working world!
     
    Apply now.

    You will be happy with:

     

    • Private
      medical care
    • Group life
      insurance
    • Multisport
      card
    • Subsidized 
      language
      courses
    • Foreign
      languages
      online
      platform
    • Opera/theatre
      vouchers,
      cinema tickets
    • Udemy
      platform
      access
    • Art, sport
      and charity
      groups
    • Fresh juices
      and fruit
    • Casual
      dress code