Oferta pracy

Mobility Operations & Payroll Supervisor - GBS Knowledge

JTI GBS POLAND Sp. z o.o.

JTI GBS POLAND Sp. z o.o.

Żelazna 51/53

Wola

Warszawa

Your responsibilities

Global Payroll Run & Supervision

Actively manage the overall payroll run within the system of the monthly Global Mobility Payroll by working closely with various teams internally and with external vendors & banks to ensure global payroll has been closed according to deadlines.

Be responsible for system check lists, reconciliations, workflows, dashboards & notifications review, batch payment loads validation versus instructions (LTIP, PSIP, ASR), monitoring Mobility data quality across various informational resources, communication with stakeholders initiating corrective actions before payroll closure to ensure payroll compliance.

Global Payroll process & Stakeholders consultancy

Audit monthly payroll in close collaboration with various Global Mobility stakeholders.

Work closely with Mobility Business Partners, Home/ Host P&C and Local Payrolls to ensure Mobility Programs are correctly reflected and documented in payroll system/ processes.

Work closely with Corporate Benefits manager & Corporate Benefits Vendors to ensure benefit plans are correctly reflected and documented in payroll system/ processes.

Responsible for timely updates of process documentation.

Act as a stakeholder's consultant for case management and to provide expertise both on a business process and system functionality.

Communicate process changes and deliver required trainings to stakeholders to ensure awareness and enhanced stakeholders experience.

JTI Services Payroll Payments & Accounting reconciliations

Payments reporting review to ensure data completeness.

Responsible for management of JTI Services Payroll payment instructions to Banks.

Management of payroll payment forecasts & payment returns in close collaboration with Banks & Treasury.

Preparation of Accounting reporting (salary interface) & JTI Services Payroll GL accounts reconciliation.

JTI Services Payroll Bank accounts reconciliation.

JTI Services Corporate Benefits invoices validation before payment.

Payroll instructions & Global Compensations management

Manage Global Payroll instructions to Local payrolls across JTI organization.

Responsible for Assignee Home/ Host data gathering for Global Compensations to ensure tax reporting requirements for all assignment types are met.

Manage Global Payroll reconciliation to ensure reported cost elements completeness and accuracy of Mobility Programs application by Local Payrolls.

Regular review of the processes & systems to ensure data are uploaded into the Mobility system which will be the source for Management to sign-off on the Annual Compensation.

Support to the Mobility Operations & Payroll Group Manager

Provide ideas and/or support to manager upon request on projects for continuous improvement in Global Mobility and Global IA Payroll processes for the team.

Act as the Backup for Mobility Operations & Payroll Group Manager.

Our requirements

  • You have a university degree in Finance.

  • You have 3-4 years in payroll, HR and related systems, preferably within international payroll environment. Finance & Accounting background is required.

  • HR/ Payroll Business Process understanding, accuracy, strong analytical/ process/ technical skills as well as ease with large volume of administrative tasks/ responsibilities to ensure payroll compliance.

  • Customer oriented, interpersonal, communication & presentation skills, pro-active, strong sense of urgency, comfortable in working with tasks driven by deadlines.

  • Autonomous but good team oriented skills required, structured, well-organized, strong attention to detail.

  • Strong comfort level in working with computer programs/ systems.

  • Open for innovations, able to challenge status quo, Project Management skills.

  • Solid expertise with SAP HR, Excel, Visio and Power point and strong comfort level in working with HR/ Payroll applications.

  • You are fluent in English (verbal & written).

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • life insurance

  • remote work opportunities

  • flexible working time

  • retirement pension plan

  • no dress code

  • sharing the costs of holidays for kids

  • charity initiatives

  • JTI Family Leave Benefit - additional paternity leave

  • Anniversary awards

  • JTI Benefit Platform

What are the next steps – Recruitment process:

Thank you very much for your interest in the role. You are welcome to apply.

We will make sure every candidate will receive a reply within 2 weeks after the application

deadline.

About the role

You will be part of the Global Rewards GBS Knowledge team and will be responsible for controlling key areas of the Global Mobility Operations & Payroll processes for International Assignees, critical Master Data Quality controls in Mobility systems, periodical systems reconciliation, Global payroll reconciliation (instructions vs payments).

Management of the overall payroll run and schedule ensuring various stakeholders deliver on time with expected quality. Key activity includes the responsibility of the Global Payroll payments preparation and instructions to Local Payrolls & Global Compensations Management, cooperation with external banks & JTI Treasury, payment forecasts & payment returns management, JTI Services Payroll Banking & Accounting reconciliation.

Besides you will take part in the Global Mobility Modernization project aimed to optimize Mobility processes & Systems delivering integrated services and advanced user experience.

JTI GBS POLAND Sp. z o.o.

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. And we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from.

But our business, isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business. That’s why our employees, from around the world, choose to be a part of JTI and why 9 out of 10 would recommend us to a friend.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #join the idea!

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