Office Administrator [Online Recruitment]

SoftServeO firmie

Rekrutacja zdalna

Rekrutacja zdalna

To wyróżnienie ofert oznacza, że cały proces rekrutacyjny jest prowadzony zdalnie. Dowiedz się więcej
Rekrutacja zdalna
  • Gliwice, śląskie

  • Ogłoszenie wygasło 14 dni temu
  • Umowa o pracę
  • Pełny etat
  • Specjalista

SoftServe is a leading technology solutions company specializing in software product and application development and services. Our mission is to be a valuable partner for our clients (from start-ups to large enterprises) who represent different domains e.g. health care, retail, enterprise, automotive, education, etc. We measure our success by our clients’ success.

Office Administrator [Online Recruitment]


SoftServe isn't just about technology - it's about open-minded people who love technology and have everything they need to pursue their passion to create innovation. We are about people who create bold things, who make the difference, who have fun and who love their work. We are dedicated to continuous improvement ideas, believe in positive changes and aren’t afraid of the challenge. We are sure that expertize, synergy, positive thinking and learning on mistakes can move mountains!


Oversee and support all administrative duties in the office and ensure that office is operating smoothly


  • Proven experience (at least 2 years) as an Office manager, Front office manager or Administrative assistant
  • English B2+
  • Bachelor's degree in business administration, communications, or a related field 
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)


Skills & Abilities:

  • Excellent time management skills and ability to multi-task and prioritize work
  • Energetic approach with a positive can-do attitude
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvement
  • Ability to work effectively under pressure
  • Must be self-directed and able to complete projects with limited supervision



  • Manage contract and price negotiations with office vendors, service providers and office lease in cooperation with Legal Advisor
  • Liaise with facility management vendors, including cleaning, catering, post and security services
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Partner with DevCenter Director and HR to maintain office policies as necessary
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
  • Caring for the office space – reporting any damages (electrical, sanitary, construction installations), ordering office furniture and supplies and all other materials necessary for the functioning of the  office.
  • Assist in planning in-house or off-site activities, like parties, meet-ups, business dinners and conferences
  • Prepare the conference rooms for guests and Clients
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Comprehensive and professional service at the reception



  • Support your technical and personal growth – we have a dedicated career plan for all roles in our company
  • Process dynamic projects and still very stable place to work
  • Enjoy flexible working hours – whether you are a morning bird or a sleepy-head it is ok with us
  • Take part in internal and external events where you can build and promote your personal brand
  • Give you access to experienced specialists who are very willing to share their knowledge
  • Show you our casual atmosphere – no dress code 
  • Care about your individual initiatives - we are open for them, just come and share your ideas
  • Make you familiar with our structured career path and development opportunities
  • Share many other advantages with you such as attractive salary, modern office, na package of benefits, language classes, etc.


It’s more than a Career!
Get compensation you deserve and have fun with us!
Send us your CV via Apply button
Before you apply, please see our Privacy Policy ( )
Please attach the following clause to your application documents:
I hereby authorize SoftServe Poland Sp. z o.o. to process my personal data included in my job application for the needs of the recruitment process (in accordance with the Act of 10 May 2018 on personal data protection (published in the Journal of Laws of 2018, item 1000). I provide my personal data voluntarily and I acknowledge that I have the right to access the content of my data to make amendments or delete it.
Additionally if you would like to agree to the processing of your personal data for any future recruitment processes, please separately attach the following clause to your application documents:
I hereby authorize SoftServe Poland sp. z o.o. to process my personal data for the purposes of any future recruitment processes. I provide my personal data voluntarily and I acknowledge that I have the right to access the content of my data to make amendments or delete it.

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