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Office Assistant/Receptionist

Sonova Warsaw Service Center Sp. z o.o.

Sonova Warsaw Service Center Sp. z o.o.



In a life without sound, our work provides meaning. As the world’s leading hearing care provider, we are not just a company that makes products: we are a team on a mission to help people enjoy the delight of hearing. To enable a life without limitations, we – through our core brands Phonak, Unitron, Hansaton, Advanced Bionics and AudioNova – develop, manufacture and distribute solutions that push the limits of technology and redefine the future of our industry.
Sonova group has more than 14,000 committed employees in over 100 countries, all of whom contribute to something greater than themselves – they transform lives. Join our mission and become part of our team! Apply now for the following position:
Sonova / Poland / Warsaw
Office Assistant/Receptionist
Purpose of the General Office Management function: Effective back office function (Administration)
Vision: We want to be best in class service center and maintain best in class back office support functions having Sonova values in place and well-motivated/ happy/integrated team.

Mission/ Purpose of the job:

  • Assist SWSC Administration&IT Dep. staff in the discharge of their responsibilities
  • Efficiently and effectively support the team and office guests
  • Assure procedures and rules for documents flow are in place
  • Treat employees/LMs as customers and be supportive
  • Ensure proper communication with other members of the backoffice team; ensuring confidentiality of confidential topics&data
  • Take proper care of company assets and materials (safeguard)
  • Strive for continuous improvement, grow the function along with changing office needs 

Your Tasks & Responsibilities:

  • Supporting administration&IT team in administrative matters
  • Archiving documents and assuring proper documentation flow
  • Prepare outgoing shipments, receive incoming shipments
  • Supporting daily office operations (supplies, checking cleanliness and reporting defects)
  • Reception of office guests, new employees; support in teams’ meeting/events preparation
  • Support information/document flow to other backoffice functions/staff as required
  • Updating databases and preparation of reports
  • Understand processes and procedures, compliance requirements

Your profile:

  • Economics/Administration/Technical/Law /Bachelor level or >4th year student
  • 1 year in office administration but also candidate with no experience but high learning potential is an option
  • Strong customer orientation, systematic, attention to detail
  • Very good written and verbal communication and interpersonal skills. Networking skills, team player
  • Basic understanding of: office administration processes/workflows; nice to have basic understanding of business components: finance, purchases, logistics
  • Ability to multitask and work effectively in a high pressure environment
  • English, Polish - fluent
  • MS Office (Word, Excel)

Our offer

  • Employment contract for a fixed period of 6 months with a possibility of extension
  • Possibility to work in multicultural environment
  • Challenging work in close cooperation with Sonova HQ
  • Attractive fringe benefits package
  • Training and development
  • Open corporate culture

Kto jest administratorem Twoich danych osobowych?

Administratorem Państwa danych osobowych jest Sonova Warsaw Service Center sp. z o.o. z siedzibą w Warszawie, ul. Komitetu Obrony Robotników 45a. (dalej: Sonova)
Informujemy, iż Pani/Pana dane osobowe będą przetwarzane zgodnie z Rozporządzeniem Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r. w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych oraz uchylenia dyrektywy 95/46/WE nazywane dalej RODO.

W celu przeprowadzenia prawidłowego procesu rekrutacji bardzo prosimy o zawarcie w CV klauzuli zgód: Link do klauzuli

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