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Office Assistant

BigPicture (previously SoftwarePlant)

  • offer expired 12 days ago
  • contract of employment, contract of mandate, B2B contract
  • full-time
  • assistant, junior specialist (Junior)
  • full office work
  • Immediate employment
  • remote recruitment

BigPicture (previously SoftwarePlant)

Łopuszańska 95



Your responsibilities

  • Overseeing general office operations

  • Monitoring office supplies inventory and placing orders

  • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages

  • Greeting and assisting visitors when they arrive at the office

  • Filing and organizing records, invoices and other important documentation

  • Assisting in vendor relationship management (cleaning services, equipment suppliers, etc.)

  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations

  • Supporting HR by co-organizing many of our internal initiatives: team building events, competitions, etc.

  • Supporting other teams with various administrative tasks

Our requirements

  • 1+ years of experience as an Office Assistant

  • Loads of positive energy, empathy, and a sense of humor is a must :)

  • Get things done attitude

  • Friendly, service-oriented personality

  • Strong written and verbal communication skills in Polish and English

  • Excellent organizational and time management skills

  • Keen attention to detail

  • Ownership

  • Problem-solving and basic troubleshooting skills

  • Comfortable in a fast-paced environment

  • Availability to work full time from our office in Warsaw (Poland) at Astrum Business Park, Łopuszańska 95 st.

What we offer

  • Skills development budget

  • Private healthcare

  • Multisport

  • Wellness Days – additional time-off each month that you can use to recharge, and take care of yourself

  • Incentive Equity Program

  • Team building events

  • Plenty of options to develop your career further

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of professional training & courses

  • flexible working time

  • fruits

  • integration events

  • corporate library

  • no dress code

  • video games at work

  • coffee / tea

  • drinks

  • leisure zone

  • christmas gifts

  • employee referral program

  • extra leave

BigPicture (previously SoftwarePlant)

Hi, we’re BigPicture the proud developers of one of the leading project management tools used by over 30 000 teams from companies worldwide. Our products are used by CEOs, Managers, Directors, and Project Managers of companies such as Netflix, NASA, Tesla, Apple, Uber, Samsung, Porsche, Siemens, Intel, Boeing, LG, and many more.

Currently, we are looking for an Office Assistant for our Warsaw office who will undertake a variety of day-to-day office and events tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities with accuracy and speed. You will also be at the heart of organizing many of our internal initiatives: team-building meetings, competitions, business trips, and other events.

We are looking for someone who loves people, thrives on challenges and change, radiates positive energy, and is more than willing to invest their time and energy to make our office a place we always enjoy coming to.

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