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Office Assistant

  • Warszawa, mazowieckie pokaż mapę
  • Asystent
  • 2019-05-23

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Hashtag Studio

    Who we are

    Hashtag Studio is a Warsaw subsidiary for the holding group 8+ Holdings LLC,an integrated media &ecommerce business that helpsinfluencers, cultural institutions and corporate brands to commercialize theirintellectual property through the use of modern technology, specifically digitallikeness, production of high profile events, and exploitation of various e-commercechannels, all aimed to market and sell various branded goods and experiences to thecarefully targeted and cultivated audience worldwide. http://8plusholding.com/

    Office Assistant

    Workplace: Warszawa

    Role Overview

    As Office Assistant for our Warsaw, Karlsruhe, Paris and Zurich offices you will be providing adminitrative support to ensure efficient operations for all of the offices. You will communicate via phone and email and be prepare to travel ensuring that all Office Assistant duties are completed accurately and delivered with high quality and in a timely manner.

    Key responsibilities 

    • Maintains workflow between all departments by polite and professional communication
    • Handling office tasks, filling, generating reports and presentations, setting up for meetings, and reordering supplies
    • Providing real-time scheduling support
    • Making travel arrangements, booking flights, cars, and making hotel and restaurants reservations
    • Resolves administravie problems by coordinating preparation of reports, analyzing data, and identifying solutions
    • Handle sensitive information in a confidential manner
    • Take accurte minutes of meetings
    • Coordinate office procedures
    • Reply to email, telephone, and face to face enquiries
    • Manage staff appointment
    • Assist with ad hoc strategic and operational projects as required
    • Prepared to travel internationally(frequent trips to Karlsruhe and Paris)

    Skills and Qualifications  

    • Fluent English language and advanced German language
    • Proven admin or assistent experience
    • Knowledge of office management systems and procedures
    • Exelent time management skills and ability to mulit-task and prioritize work
    • Attention to detail and problem solving skills
    • Strong organizational and planning skills
    • Excellent written and verbal communication skills
    • Proficient with technology, ideally with experience using Google’s Productivity Suite (GDocs, Google Calendar, Gmail), advanced Microsoft Office skills, Excel is a must
    • At least 4 years of experience in the field or in a related area
    • Bachelor’s degree or equivalent


    • Experience in taking minutes
    • Experience in handling day to day supervisory and management board

    We offer 

    • Attractive salary and high work standards
    • Great opportunity for professional development
    • Work with a great collaborative & international team
    • Convenient located office at Krakowskie Przedmieście with breakfast, yoga, wine nights and more

    If you are interested, please send your CV via Aplikuj button below.

    Please include the following statement in your application: "I hereby consent to processing by the advertiser of my personal data, included in my application documents, for the purposes to implement the recruitment process according to the act of 29 August 1997 on personal data protection (consolidated text: Journal of Laws of 2016, pos. 922). I also consent to processing of my personal data by the advertiser for the purposes of any future recruitment processes."

    By clicking the "Apply", "Apply now” button or otherwise by sending an application form to Hashtag Studio Sp. z o.o. with its registered office in Warsaw at Czerwonego Krzyża 6/22, you agree to the processing by the Employer/Data Controller of your personal data contained in the recruitment application in order to carry out the recruitment for the position indicated in the advertisement.


    If you want your CV to be used in other recruitments conducted by this Employer, please additionally include the following consent in your CV: "I agree to the processing of personal data included in my application form for future recruitments by Hashtag Studio Sp z o.o. with its registered office in Warsaw, at Czerwonego Krzyża 6/22.”

    At any time, you may withdraw your consent by contacting employer at Hashtag Studio Sp. z o.o., Czerwonego Krzyża 6/22, 00-377 Warszawa.

    Your personal data specified in the Labour Code or in other specific acts (as required by the advertisement) are processed on the basis of legal regulations and their submission is necessary to take part in the recruitment process. We process other personal data (e.g. your image) on the basis of your voluntary consent, which you have given us when sending us your application and their inclusion shall not affect eligibility for the recruitment process.

    We may also process your personal data included in your application to determine, pursue, or defend against a claim if the claim relates to our recruitment process. For this purpose, we will process your personal information in accordance with our legitimate interest to determine, pursue, or defend against claims in legal proceedings before the courts or government authorities.

    You have the right to access your data, including obtaining copies of them, correcting them, demanding their deletion, limiting their processing, objecting to the processing and transferring the given data (for the processing of which you have consented) to another data controller. You also have the right to lodge a complaint with the General Inspector for the Personal Data Protection (in the future: the President of the Office for the Protection of Personal Data). Withdrawal of consent shall not affect the lawfulness of processing carried out on the basis of the consent prior to the withdrawal.

    We process your personal data in order to conduct recruitment for the position indicated in the advertisement for a period not longer than 60 days from the moment of receiving application and when you consented to participate in future recruitment for a period not longer than 90 days from the moment of receiving application. In addition, we may retain your personal information for the purpose of establishing, pursuing, or defending against a claim related to the recruitment process for a period of up to 128 days from receiving application.

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