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Office Manager - Board Assistant

eStoreLabsO firmie

  • Warszawa, mazowieckie

  • Ogłoszenie wygasło miesiąc temu
  • Umowa o pracę
  • Pełny etat
  • Asystent

eStoreLabs is looking for a player to join the ranks of their special team who will complete new and exciting missions in the field of eCommerce. We are looking for people with character, energy, and pro-active approach to problem solving. If you want to test yourself in the constantly growing industry and you feel that you can accomplish a lot – we are looking for you!

Office Manager - Board Assistant

Responsibilities of an Office Manager - Board Assistant:

  • Supporting Management Board in their daily duties, serving as a proactive Assistant, making calls, preparing emails, documents, setting up meetings
  • Responsibility for the circulation and archiving documents in the company; taking care of the sensitive correspondence and documents, making sure document are stored in order
  • Responsibility for the office Administration; building relations and managing settlements with the landlord, cleaners, Internet provider, IT and couriers
  • Looking after the office on an everyday basis and making sure the space is clean and organized, ready and nice to work at, solving office space-related problems
  • Daily check of the office stock, ordering office supplies and refreshments
  • Ordering IT equipment and entrance cards for new employees
  • Organization of the company events
  • Taking care of the positive image of the company externally and internally
  • Close cooperation with HR and finance

Our requirements:

  • Min 2 years of experience in a similar position
  • Fluent in Polish and English (C1 level is a minimum)
  • Perfect organization and independence: ability to manage priorities and multitask - strive for perfection but remain calm and patient while facing obstacles
  • Ability to spot and solve problems quickly and intuitively
  • Great in creating professional, business relationships with others, driven by helping others
  • Very good knowledge of Office 365 tools (Excel, Word, Teams, Outlook),

We offer:

  • Employment contract (Umowę o pracę)
  • A company laptop and phone
  • Work in an international team without rigid corporate rules

What you can expect in the recruitment process:

  • Step 1 Analysis of received applications (CVs) - at this stage we will select the CVs which will cover most of the features we indicated in the offer, and then contact selected candidates
  • Step 2 Logical test - until further notice in a remote form, testing competency of analytical thinking
  • Step 3 Recruitment interview with HR person (videocall)
  • Step 4 Recruitment interview with Client Success Manager  (videocall)
  • Step 5  Recruitment interview with the Board  (F2F)


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