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Office Manager/ Executive Assistant

  • Warszawa, mazowieckie pokaż mapę
  • Asystent
  • 2019-05-13

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    About us

    Oerlikon is a leading global technology Group, with a clear strategy to become a global powerhouse in surface solutions, advanced materials and materials processing. Backed by the key ability to intelligently engineer and process surface solutions and advanced materials, the Group is committed to invest in value-bringing technologies that provide customers with lighter, more durable, more efficient and environmentally sustainable products.
    A Swiss company with over 100 years of tradition, Oerlikon has a global footprint of over 13 500 employees at more than 180 locations in 37 countries and sales of CHF 2.3 billion in 2016. The company invested CHF 94 million in R&D in 2016 and has over 1 000 specialists developing innovative and customer-oriented products and services.
    Office Manager/ Executive Assistant
    Workplace: Warszawa

    We are looking for an experienced Office Manager/ Executive Assistant for our newly established Shared Service Center in Warsaw who will also perform some HR activities. The holder of this position will mainly provide office management and administration support to SSC.


    • Meeting and greeting visitors,
    • Organization of business meetings,
    • Acting as Travel & Expenses system admin,
    • Cooperation with travel agencies,
    • Support of migration projects, for example ticket/hotel bookings
    • Cooperation with Building Management,
    • Supervision of maintenance services
    • Office supplies supervision, Lyreco portal administration
    • Docs flow supervision,
    • SSC contracts administration,
    • Cooperation with accounting agency,
    • Ad hoc preparation of management documents, briefing papers, reports and presentations
    • Potential project management assignments,
    • Organization of interview meetings with candidates

    We expect

    • Educational background or/and experience as an assistant in an administrative environment
    • Analytical and action-oriented personality
    • Excellent organizational & administrative skills
    • Very good MS Office skills, particularly in PowerPoint
    • Excellent English as a must, other languages are an advantage
    • Highest standards in terms of integrity and trust

    We offer:

      • Multicultural and international work environment
      • Participation in building new SSC
      • Opportunity to grow (10% of your time can be spend on cross-functional projects)
      • Work-life balance
      • Flexible working hours
      • Friendly work culture
      • Openness to your opinion (Employee Forum)
      • Great work location (Skylight building next to Zlote Tarasy)
      • Private medical healthcare
      • Sport cards
      • Lunch vouchers
      • Social events

      • Free fruit Wednesdays
      • Employee birthday cake
      • Ergonomic elevator desks
      • Informal dress code
    If this sounds like a place you would like to be, please send us your CV via APPLY NOW button.
    Good luck!
    By clicking on the relevant „Apply” or „Apply now” button or by submitting your application to Oerlikon (employer and data controller) by other mean, you allow the Employer to process your personal data included in the application for the purpose of conducting a recruitment process for the position indicated in the advertisement.
    Additionally, please make sure that your CV contains the following consent:
    I hereby give my consent my personal data included in my application to be processed for the purposes of the recruitment process under the Personal Data Protection Act as of 29 August 1997, consolidated text: Journal of Laws 2016, item 922 as amended. I am aware of the possibility to withdraw my consent at any time and that the withdrawal does not affect the legitimacy of the processing that was conducted prior to the withdrawal.