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Office Manager

V.Ships (PL) Sp. z o.o.

  • Gdynia

    Gdynia, Pomeranian
  • offer expired 23 days ago
  • contract of employment
  • full-time
  • manager / supervisor, team manager
  • hybrid work
  • remote recruitment

Your responsibilities

  • Responsible for office, reception and administration tasks for V.Ships Poland,

  • Responsible for controlling office expenses, ensuring that expenses are within budget and cost effective,

  • Negotiations with office suppliers, service providers and, in some instances, the office lease,

  • Responsible for planning and organizing the office layout, and maintaining supplies of stationery and equipment,

  • Prepare workstation for new colleagues (including hardware, mobile phone, accesses, stationary, parking space, furniture etc.),

  • Assist in reviewing and updating Health and Safety policies and ensuring they are observed,

  • Arrange regular testing for office equipment and safety devices; arrange evacuation drills for employees,

  • Responsible for local documentation: office certifications, office policies (implementation and promotion of new policies and procedures), managing audits (internal and external),

  • Responsible for managing office visits by customers, visitors and colleagues from other offices and arranging local transportation or accommodation, as applicable,

  • Plan, arrange and manage Company conferences, training events and integrations, as applicable,

  • Keeps management informed by producing, reviewing and/or analysing special reports, summarizing information and identifying trends,

  • Responsible for ensuring compliance to all local regulatory requirements for seafarers under the Seafarer Center,

  • Assistant to Managing Director (travel arrangements, visa, passport renewal, PLF, calendar, ad hoc requests).

Employer requirements

  • Previous experience as Administration / Office Manager or Coordinator,

  • University degree,

  • Very good English skills,

  • Very good knowledge of MS Outlook and Excel,

  • Strong customer service mindset,

  • Solution-oriented,

  • Strong communication and interpersonal skills with aptitude in building relationships across all organizational levels,

  • Analytical and detail-oriented,

  • Excellent planning and organizing skills,

  • People Management skills,

  • Ability to manage multiple priorities,

  • Demonstrated capability to meet tight deadlines.

What employer offers

  • Work in a friendly, dynamic and international environment with daily use of English,

  • Attractive office location and access to free parking,

  • Multisport card,

  • Private medical healthcare (HMS Assistance), including family package,

  • Retirement pension program (PPE), covered by V.Ships,

  • Benefits connected with social fund.

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • retirement pension plan

  • coffee / tea

  • parking space for employees

  • holiday funds

Office Manager is responsible for managing the day to day administration needs of the V.Ships facility in Poland, Gdynia.

V.Ships (PL) Sp. z o.o.

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V.Group gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V.Group has an unrivalled industry knowledge with performance assured.

We have a global team of around 44 000 active seafarers and crew across all sectors, together with an onshore team of over 3 000 people in 30 countries around the world.

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