Office Manager

Your responsibilities

• Responsible for office, reception and administration tasks for V.Ships Poland,

• Responsible for controlling office expenses, ensuring that expenses are within budget and cost effective,

• Negotiations with office suppliers, service providers and, in some instances, the office lease,

• Responsible for planning and organizing the office layout, and maintaining supplies of stationery and equipment,

• Prepare workstation for new colleagues (including hardware, mobile phone, accesses, stationary, parking space, furniture etc.),

• Assist in reviewing and updating Health and Safety policies and ensuring they are observed,

• Arrange regular testing for office equipment and safety devices; arrange evacuation drills for employees,

• Responsible for local documentation: office certifications, office policies (implementation and promotion of new policies and procedures), managing audits (internal and external),

• Responsible for managing office visits by customers, visitors and colleagues from other offices and arranging local transportation or accommodation, as applicable,

• Plan, arrange and manage Company conferences, training events and integrations, as applicable,

• Keeps management informed by producing, reviewing and/or analysing special reports, summarizing information and identifying trends,

• Responsible for ensuring compliance to all local regulatory requirements for seafarers under the Seafarer Center,

• Assistant to Managing Director (travel arrangements, visa, passport renewal, PLF, calendar, ad hoc requests).

Employer requirements

What employer offers

Office Manager is responsible for managing the day to day administration needs of the V.Ships facility in Poland, Gdynia.