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Office Manager

  • Kraków, małopolskie pokaż mapę
  • Kierownik
  • 27.02.2018

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    OEC is the leading automotive technology provider for OEM distribution networks, enabling automakers and dealerships around the world to deliver parts and service information quickly and accurately into the hands of repairers in collision, fleet, mechanical and retail segments, as well as their own service lanes, through a suite of parts cataloging, supply chain, pricing, ecommerce, service and business intelligence solutions.  OEC serves nearly 50 international auto brands and fleet companies, and more than 150,000 dealership and repair customers worldwide. 

    We are currently looking for candidates for the position of:

    Miejsce pracy: Kraków

    Overview of the role:

    Office manager will be responsible for the efficient functioning of an office/offices through a range of administrative, financial and managerial tasks.

    Main tasks:

    • Facility management and management of admin function for all offices/locations in Poland
    • Vendor management
    • Cooperation with health and safety specialist/services to ensure health and safety environment in the office and that local laws are met with respect to health and safety requirements in the office/facilities
    • Management of all incoming and outgoing phone calls and correspondence, flow of documents, conference rooms/calendars, taking care of administrative matters
    • Providing organizational support, arrange logistics, including travel arrangements for visitors and employees , booking transport and accommodation and managing per diem process
    • Managing office budgets
    • Liaising with staff, suppliers and clients
    • Support for employees engagement initiatives and employees’ on boarding /exit processes
    • Processing invoices and expenses
    • Performing additional business support
    • Supervising and monitoring the work of administrative staff

    Job Requirements:

    • Relevant seniority and managerial experience along with the adequate administration/facilities management experience in medium size or large organisations in the adequate role/s
    • Fluency in English and Polish
    • Excellent communication skills
    • Ability to work with different stakeholders across different geographies
    • Strong negotiation skills
    • High ability to adapt and work as per directions and targets driven by the organisation
    • Knowledge of respective laws to manage facilities, administration and workplace health and safety regulations
    • Organizational, multitasking and decision-making skills are essential
    • Knowledge of certain computer programs, among others Microsoft Word, PowerPoint, Outlook and Excel
    • Degree in business administration or relevant education
    • Strong attention to quality and details
    • Ability to work in team
    • Project management experience will be an additional asset

    We offer:

    • Work in an international environment
    • Employment contract
    • Possibility to use English on a daily basis
    • Excellent working environment and atmosphere
    • Private medical healthcare
    • Benefit Multisport Card
    • Cinema tickets
    • Training (i.e. language courses)
    • Fresh fruits in the office
    • Participation in the charity actions
    • Participation in the integration events
    • Possibility to join life insurance program
    • Work in locations situated in the city center

    To apply for this position please send your CV and covering letter in English via Aplikuj button.


    Please enclose the following statement: "Wyrażam zgodę na przetwarzanie przez Clifford Thames Spółka z o.o. moich danych osobowych dla potrzeb niezbędnych do realizacji tego procesu rekrutacji i przyszłych potrzeb rekrutacyjnych (zgodnie z ustawą o ochronie danych osobowych z dnia 29.08.97r. Dz. U. Nr 133 poz.883)."

    We kindly inform that we will contact only chosen candidates. We guarantee keeping your application for recruitment procedures only.