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Office Specialist

Grid Dynamics Poland

  • Kraków

    Kraków, Lesser Poland
  • offer expired 4 months ago
  • contract of employment
  • full-time
  • specialist (Mid / Regular)
  • hybrid work
  • remote recruitment

Your responsibilities

  • Taking care of mailing, shipping, supplies, equipment, and invoices

  • Cooperate closely with HR, IT, Marketing and other departments

  • Being in charge of the office operations and procedures

  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

  • Provide general support to visitors

  • Organizing and scheduling meetings and appointments

  • Manage contract and price negotiations with office vendors, service providers

  • Participate actively in the planning and execution of the company’s event - showing the initiative is the greatest value

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Allocate available resources to enable successful task performance

  • Coordinate office staff activities to ensure maximum efficiency

Our requirements

  • Proven 2 years office or administrative experience

  • Excellent time management skills

  • Attention to details and problem-solving skills

  • Excellent English written and verbal communication skills

  • Strong organizational and planning skills

  • Knowledge of accounting, data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Computer skills and knowledge of office software packages

What we offer

  • Work with a highly motivated and dedicated team

  • Competitive salary

  • Flexible schedule

  • Medical insurance

  • Benefits program

  • Corporate social events

  • Well-equipped office located in the center of the city

  • Benefits

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • corporate gym

  • no dress code

  • video games at work

  • coffee / tea

Recruitment stages

Online screening test


HR Interview


Technical Interview

Grid Dynamics Poland

Grid Dynamics is the engineering services company known for transformative, mission-critical cloud solutions for retail, finance and technology sectors. We have architected some of the busiest e-commerce services on the Internet and have never had an outage during the peak season. Founded in 2006 and headquartered in San Ramon, California with offices throughout the US and Eastern Europe, we focus on big data analytics, scalable omnichannel services, DevOps, and cloud enablement.

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Role description

The Office Specialist will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Specialist will be responsible for developing intra-office communication and administrative procedures, office staff supervision. Energetic professional who doesn't mind multiple tasks. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.