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Operations Assistant

FUNDACJA EAST EUROPE DEVELOPMENT

  • Warszawa

    Warszawa, Masovian
  • offer expired a month ago
  • contract of employment
  • full-time
  • assistant, junior specialist (Junior)
  • full office work
  • запрошуємо працівників з України
ukrainian-friendly-overlay
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Your responsibilities

  • Work closely with the home office project management unit (PMU) and Finance and Administration team in the operations and human resource management of the project. 

  • Assist the Finance team with the monitoring of field activities according to established procedures and calendars, as needed.

  • Assist in the preparation, receipt, distribution and filing of incoming and outgoing written project communication with USAID, the home office, local partner organizations, and other parties, when appropriate.

  • Support planning and coordination for project related training and capacity-building events.

  • Monitor project office systems and procedures and propose improvements where required.

  • Maintain clear and concise procurement files that document project compliance with USAID rules and regulation, Chemonics policies and procedures, as well as local or US government rules that affect the procurement process. 

  • Ensure appropriate and available transportation coverage including management of the selected vehicle hire service.

  • Support processes related to the project’s office and residential leases, equipment and service contracts, and maintain good relationships with external vendors.

  • Support development and maintenance of the VAT vendor tracker in coordination with the finance team. 

  • Based on approved transportation requests from the project team, liaise with transportation services vendor to arrange travel.  

  • Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions

  • Make hotel, travel, and transport reservations

  • Assist with the logistics of conferences, workshops, trainings, meetings, and other capacity building exercises

  • Other tasks as assigned.

Our requirements

  • Bachelor’s degree required

  • One (1) year of experience working with donor-funded community development projects and/or NGOs

  • Demonstrated knowledge of office management and one or more of the following functional areas: procurement, HR, logistics, and finance, or operations

  • Up-to-date understanding of the political environment and social conditions in the country

  • Ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment

  • Fluency in MS Office software

  • Fluent English and Polish required; proficiency in Ukrainian and/or Russian is strongly preferred.

About Us

Chemonics International Inc., an international development consulting firm, seeks an Operations Assistant for an ongoing USAID-funded activity supporting Ukraine based in Poland. The Assistant will ensure smooth project operations through general assistance to all teams. The successful candidate will be based in Warsaw, Poland.