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Paralegal - Executive Assistant for filings - Asystent ds. Zgłoszeń

Basck Europe Sp. z o.o.

  • offer expired 21 days ago
  • contract of employment, contract of mandate, B2B contract
  • full-time
  • assistant
  • full office work, hybrid work
  • remote recruitment

Basck Europe Sp. z o.o.

Plac Solny 2/3

Stare Miasto


Your responsibilities

  • Your main responsibility will be coordinating and executing submission of documents to various Intellectual Property Offices in a correct and timely manner.

  • You will also be responsible for making payments of official fees where such apply.

  • You will need fluent English, good Excel command and an ability to be flexible in your approach to succeed in this role.

  • We are looking for open-minded people with good social and management skills who wish to gain Intellectual Property expertise in a wider business context. Previous experience in startups is a big plus.

  • We are looking for candidates that will champion a better, faster and simpler way of doing things. We highly value the can-do attitude of the successful candidate and a willingness to take on new challenges.

  • In the future, your role may evolve to Intellectual Property Consultant and Client Manager.

  • Typical tasks:

  • Handling correspondence with clients, Intellectual Property Offices, other external parties.

  • Preparing and submitting documents at various Intellectual Property Offices.

  • Payment of official fees to various Intellectual Property Offices.

  • Instructing external parties according to the customers’ orders.

  • Preparing and reporting correspondence to clients along with arrangement of invoices.

  • Preparing quotations for clients for submission of documents.

  • Reviewing incoming emails, noting instructions and being responsible for overseeing team’s deadlines, replying where appropriate, and saving to electronic files.

  • Supporting IP consultants and client managers with their work.

  • Managing the invoicing system, inputting external fees and time entries and generating invoices (Xero).

  • Running accounting reports for A/R.

  • Assisting with the arrangement of events (physical or online).

  • Otherwise assisting in other administrative tasks to ensure a smooth office workflow.

Our requirements

  • Fluent English, written and spoken. We use it both internally and externally.

  • Efficiency in handling digital online forms (training provided).

  • Interest in Intellectual Property.

  • Ability to multitask and inherent attention to detail.

  • Experience of Excel and other Microsoft applications to an advanced level.

  • Ability to communicate in a professional way with clients and the team.

  • Effective team coordinator and team player.

  • Technical or legal background will be an additional advantage.

  • Client and project management skills.

  • Being comfortable in a fast-paced environment with a high degree of autonomy and accountability.

What we offer


Our clients come from a variety of industries and you will be responsible for communicating with them directly from day one.


We are passionate about our clients and really act as their IP team (even if it means leaving that awesome conference party to file dozens of trade marks the next morning).


Our company provides all the benefits of a boutique firm but offers the same international perspectives as a big corporate. Our clients are both well established big brands as well as startups, from single inventors to unicorns. We support our clients not only by helping with their IP. Our clothes, makeup, sportsgear, jewellery, and hopefully, soon sports cars too, are all our clients’ (majority of these based in the UK, USA, China). Every day is different and we look forward to what another day can bring.


We let you implement your own ideas and be independent in managing your entrusted field. Your voice is heard as we believe one should always strive for perfection and the best ideas come from team work.


Picking up kids from school? Dentist appointment? Gym session during lunch? No problem! We value freedom under responsibility so have flexible start / finish times.


We have no glass ceilings, we let people grow & believe in giving a lot of responsibilities early on to let them spread their wings as quickly as they can. No matter how old you are, no matter how many years of experience you have. We evaluate your work and commitment in our team, here and now. We believe that everyone is the blacksmith of their fate and it’s up to you how quickly your position will develop.


We not only enjoy working together, but also keeping fit (our lunch-time gym sessions), running (we hope to run Chariots of Fire this year again) and traveling (team offsites in various locations). In our diverse team we appreciate amazing Indian, Italian, Nordic, Spanish cuisine and of course a good IPA. No pineapple on pizza please.

About Us

We are a unique Intellectual Property Firm specialised in working with startups and scaleups. We register patents and trade marks for our clients to secure their product’s expansion and increase the value of their business, be that for fundraising or exit purposes. We are looking for a dynamic team player to join our team in Wrocław. Our company is headquartered in Cambridge (UK), with offices in London (UK), New Delhi (IN), Wrocław (PL), Lund (Sweden) and New York (USA).