Payroll Specialist with German

IBM BTO Business Consulting Services Sp. z o.o.O firmie

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IBM BTO Business Consulting Services Sp. z o.o.

Armii Krajowej 18

Kraków

Payroll Specialist with German [online recruitment]

Scope of responsibilities

Payroll Operations:

  • Deliver the highest quality of service in payroll operations by executing all activities in compliance with existing procedures, legal regulations and customer requirements
  • Process any payroll data in accordance with legal, IBM and the customer requirements related to personal data protection
  • Ensure the timeliness and accuracy of end to end payroll processing
  • Partner with the customer’s stakeholders to resolve any issues related to payroll inputs
  • Carry out the validation of payroll transactions and collaborate with payroll stakeholders to resolve any issues
  • Process payroll payments in the bank system including any controls and initiate the treasury release
  • Monitor the status of payroll payments and handle the rejections
  • Perform any statutory / compliance activities (registration of new employees, filing of tax returns, etc.) as required for the assigned countries / Monitor their execution by third party provider
  • Collaborate with BPO Country Lead to reply to any queries or requests from the local authorities / Collaborate with BPO Country Lead and third party provider reply to any queries or requests from the local authorities
  • Perform the tasks supporting the accounting function: generate the journals, reply to queries, provide copies of documents
  • Execute the process of electronic gPayslips handling
  • Report the status of payroll activities in a timely and accurate manner and communicate any risks to payroll processing or deadlines in accordance with escalation paths
  • Support year end processes or any other country specific processes not related to monthly payroll runs
  • Collaborate with BPO Country Lead to provide information and documents needed for the internal and external audits
  • Initiate and actively support any continuous improvement activities or other process and/or tools improvements using the existing change management channels
  • Request DTP updates if required

Payroll Customer Service:

  • Deliver the highest quality of response to customers through our service desk by demonstration of your process knowledge, respect for the customer and accountability in the provision of answers
  • by proper interaction and engagement, accuracy of provided information, timely resolution and overall management of queries from the customer’s employees, the customer or third parties
  • Actively take part in any activities focused on continuous improvement of customer service
  • Execute all activities in compliance with existing procedures
  • Ensure helpdesk scenarios are up to date

General:

  • Keep the knowledge of processes and country specific information up to date by attending recurring courses or any other training activities as well as using existing documentation
  • Act as back-up for team members and/or additional functions as assigned by supervisor

Skills and abilities

  • 1-3 years of experience in finance or HR (payroll preferred)
  • curiosity and need to understand both the details and the context
  • quick learner with a desire for continuous improvement
  • sense of ownership of assigned tasks
  • fluent command of English that enables clear and concise communication
  • good command of German (B1/B2)
  • excellent organization and management of own work
  • ability to coordinate the execution of payroll cycle
  • accuracy and attention to details
  • ability to cope with different situations, different requirements, uncertainty and pressure of time
  • attitude to view problems as issues to be solved rather than obstacles
  • good knowledge and practice in using MS Office

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