Oferta pracy

Personal Assistant to General Manager

JTI Polska sp. z o.o.

ukrainian-friendly-overlay
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

JTI Polska sp. z o.o.

Aleje Jerozolimskie 100

Ochota

Warszawa

Your responsibilities

  • Responsible for preparation of regular and ad hoc reports, documents specific for the activity of General Manager and his team based on internal data, external information and information provided by Senior Managers

  • Ensuring timely and accurate support in developing and implementing GM's projects, monitoring steps of action, controlling dead-lines, centralizing data and information, protecting communication flow between the persons involved in the project

  • Responsible for making Power Point presentations for the General Manager

  • Preparing and sending internal and external letters in accordance with the given guidelines; Preparing documents for the internal (local and regional) communication

  • Responsible for the right relation building and the proper communication flow between JTI Poland office and other offices, HQ and Region

  • Ensuring efficient communication between the GM and the other departments of the Company, in all aspects of it

  • Responsible for administrating of GMs’ outlook calendar and task list in line with instructions (monitoring, tracking and recording of task list communicated by GM to the reporting teams; organization of internal and external GM meetings)

  • Ensuring administration of General Management expenses together with the finance department (monitoring of the expenses of the company credit card and tracking proper costs allocation into cost centres; making PR for all the acquisitions of products and services dedicated to / connected with GM and follow up on internal documents flow)

Our requirements

  • University Degree

  • Experience of 1-2 years in a similar position (in a FMCG multinational company would be an asset)

  • Good communication, organisation skills and multitasking

  • Fluent English

  • Confident PC user - MS Office & SAP

What we offer

  • A competitive pay (together with annual bonus) and an attractive benefits package including medical care, Multisport card, life insurance and pension plan

  • Complex environment of working with multiple stakeholders, professional support and possibility to share knowledge and best practices

  • On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally

  • Wide variety of projects and tasks, ambitious goals and independence in achieving them

  • Dynamic and innovative spirit with a constant quest to do things better

  • Flexible working conditions (flexi working hours, hybrid working schedule)

  • Modern office in a convenient location

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • retirement pension plan

  • corporate library

  • no dress code

  • anniversary awards

  • charity initiatives

What this position is about - Purpose

As a Personal Assistant you will be responsible for supporting and helping the General Manager in day to day activities. You will be engaged in preparation of variety of documents, reports according to the General Manager needs, and ensuring that all administrative support is provided on the timely manner. Professional communication between the General Manager and other Managers and Employees of the Company as well as other external companies/ parties is another crucial point.

What are the next steps – Recruitment process

Thank you very much for your interest in the role. You are welcome to apply.

We will make sure every candidate will receive a reply after the application deadline.

JTI Polska sp. z o.o.

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 87% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, eight years running.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.

Scroll to the company’s profile