Personal Assistant

Global IT HubO firmie

Rekrutacja zdalna

Rekrutacja zdalna

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Rekrutacja zdalna

Global IT Hub

Zajęcza 15

Warszawa

Personal Assistant
Global IT Hub
Location: Warsaw

A fantastic opportunity is available for a Personal Assistant to support 2 Technology Leaders (CISO & CTO) in our Global Corporate IT Team! 

Responsibilities: 

  • Personal assistant support in all organisation, communication and administrative matters on a high level.
  • Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
  • Responsible for arranging team meetings including managing all pre-reading, (sometimes attending & taking minutes in meetings), following up on outstanding actions.
  • Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
  • Invoice processing and establishing suppliers as required via Ariba Portal for the broader teams. Raising PO’s as required.
  • Coordinate general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.
  • Preparation of presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company.
  • Ensuring Directors have appropriate documentation for meetings.
  • Provide telephone and administrative support.

Skills / experience and professional knowledge: 

  • Extensive experience as a Personal Assistant, preferably at Director level and in a large fast paced company.
  • Self-starter approach, highly self-motivated and ready to take initiative and ownership.
  • Expert level skills using Microsoft Office 365.
  • Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required.
  • Proven ability to navigate smoothly within a complex global matrix organisation.
  • Ability to effectively and logically manage confidential and sensitive information properly.
  • Ability to multi-task as no day is the same.
  • Flexibility regarding working hours and high change agility.
  • Proven ability to work under pressure without compromising on deliverables.

Our benefits:

  • medical care
  • Multisport card
  • Lunch Pass Sodexo
  • life insurance
  • ½ day off on your birthday
  • remote work possibility
  • annual bonus
  • RB products at attractive prices
  • Carrefour discount card
  • flexible working hours
  • modern office in the city center

 

 

 

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