- Zajęcza 15, 00-351 Warszawa, PolskaWarszawa, mazowieckie
- Ogłoszenie wygasło 3 dni temu
- Umowa o pracę
- Pełny etat
Global IT Hub
Global IT Hub
A fantastic opportunity is available for a Personal Assistant to support 2 Technology Leaders (CISO & CTO) in our Global Corporate IT Team!
- Personal assistant support in all organisation, communication and administrative matters on a high level.
- Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
- Responsible for arranging team meetings including managing all pre-reading, (sometimes attending & taking minutes in meetings), following up on outstanding actions.
- Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
- Invoice processing and establishing suppliers as required via Ariba Portal for the broader teams. Raising PO’s as required.
- Coordinate general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.
- Preparation of presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company.
- Ensuring Directors have appropriate documentation for meetings.
- Provide telephone and administrative support.
Skills / experience and professional knowledge:
- Extensive experience as a Personal Assistant, preferably at Director level and in a large fast paced company.
- Self-starter approach, highly self-motivated and ready to take initiative and ownership.
- Expert level skills using Microsoft Office 365.
- Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required.
- Proven ability to navigate smoothly within a complex global matrix organisation.
- Ability to effectively and logically manage confidential and sensitive information properly.
- Ability to multi-task as no day is the same.
- Flexibility regarding working hours and high change agility.
- Proven ability to work under pressure without compromising on deliverables.
- medical care
- Multisport card
- Lunch Pass Sodexo
- life insurance
- ½ day off on your birthday
- remote work possibility
- annual bonus
- RB products at attractive prices
- Carrefour discount card
- flexible working hours
- modern office in the city center