Personal Assistant with English

  • Opole, opolskie
  • Asystent
  • 2019-06-17
  • Ważna jeszcze 1 dzień (do 2019-07-17)

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Personal Assistant with English
    Localization: Opole


    As a Personal Assistant you will be responsible for the effective and best-quality support of Atos Medium, High and Top Managers in their daily business and personal or team related tasks. On this position you might have following responsibilities:

    • To proactively screen and manage Executive(s) email inbox which includes the composition and drafting of responses, prioritizing key issues and prompting relevant stakeholders to take appropriate actions
    • To maintain Executive(s) diary by understanding high and low priorities to ensure the most effective use of Executive(s) time
    • To arrange internal and external meetings, calls, events or conferences which includes i.e. agenda management, room bookings, chasing responses from participants
    • To attend internal and external meetings, take minutes of meetings and follow up agreed actions
    • To manage and facilitate all travel arrangements on Executive(s) behalf which will include flight booking, hotel and means of transport, approval chasing
    • To produce reports, documentation and presentations
    • To create and process expense claims and approve expenses of Executive(s) team
    • To approve shopping carts and invoice payments
    • To raise Purchase Orders in collaboration with Procurement Department
    • To manage and ensure confidential storage and efficient access (e.g. SharePoint sites)
    • To assist on team communication, newsletters, webinars, announcements, reminders etc.

    Job Requirements:

    • Master’s degree
    • Fluency in written and spoken English (at least B2 level)
    • Experience of working as a PA will be a strong asset
    • Proficiency in MS Office tools (Outlook, PowerPoint, Word, Excel)
    • Excellent interpersonal, communication and presentation skills, ability to effectively maintain relationship with stakeholders using remote tools
    • Excellent organisation, planning and prioritisation skills
    • Willingness to work in a high-pressure environment that require attention to details and accuracy as well as a proactive attitude
    • Independence
    • Diplomacy, tact and consistently professional manner
    • Ability to carry out several tasks at the same time

    What do we offer?

    Remote working
    Private life and travel insurance
    Private medical care incl. Dental care
    MyBenefit System
    Training and development programs
    Learning foreign languages
    Relocation allowance
    Commuting contribution
    Referral bonus
    Worldwide career opportunity
    See how the work environment looks like in our modern offices in Wroclaw and Lodz:

    About us

    • Leader in digital services with 120,000 employees in 73 countries
    • Provider of IT infrastructure management services, systems integration, outsourcing and IT consulting
    • Official global IT partner of the Olympic and Paralympic Games
    • Almost 5000 people employed in our offices in Bydgoszcz, Warszawa, Wroclaw, Krakow, Gdansk, Rzeszow, Lodz, Opole
    We take care of your personal data privancy. More information about processing your personal data within recruitment process you can find on our website: