Personnel Administration and Payroll Specialist with Spanish

Ingka Business Service Center sp. z o.o.

  • Silesian

  • offer expired 2 months ago
  • contract of employment
  • full-time
  • specialist (Mid / Regular)
  • hybrid work
  • remote recruitment
  • запрошуємо працівників з України
Запрошуємо працівників з України
Роботодавець відкритий для працевлаштування громадян України

Your responsibilities

  • Team Leader’s morning briefing/catch-up with the team,

  • processing of ongoing orders from the country, e.g. a request for a change to an employee’s employment terms in the systems,

  • contact with the national HR unit, e.g. clarification of an error in an insurance application,

  • further processing in the system,

  • FIKA, that is a coffee break (virtual or on the office patio),

  • weekly team meeting, e.g. to discuss current topics, holiday plans, important instructions from the Business Partner,

  • work in Excel, e.g. extracting a report from the system,

  • conversation with your Buddy (your mentor during the onboarding), e.g. sharing the next bit of knowledge about a given process,

  • lunch (if in the office, then with the team),

  • self-study, e.g. e-learning concerning cultural differences or Excel carried out via a training platform,

  • work at a “helpline”, i.e. employee support line (telephone/e-mail/chat),

  • reviewing company news, e.g. finding out who won the competition for the best photo promoting a healthy lifestyle.

Our requirements

  • you are looking for an employer who guarantees a sense of security, stability, diversity and openness to others,

  • caring for the planet and doing things with people in mind are important for you,

  • you are authentic in interactions with others and want to be able to pursue your passions,

  • you enjoy taking the initiative and you do not shy away from a challenge,

  • you have Personnel Administration and Payroll experience and you feel confident in this field,

  • you know how to work with a ticket system,

  • you know a thing or two about the labour law of Spain,

  • you are no stranger to the SAP HR, SuccessFactors and ServiceNow systems,

  • you are fluent in English and Spanish,

  • you are comfortable using MS Office tools.

What we offer

  • hybrid working model,

  • fantastic office furnished with IKEA furniture, divided into zones for work and relaxation and creative collaboration,

  • free underground parking with electric charger and bicycle parking,

  • stable employment (employment contract),

  • flexible terms of employment (depending on the team – full-time and part-time),

  • flexible working hours (we start work between 7 and 10 a.m.),

  • annual appreciation bonus dependent on performance in the relevant fiscal year,

  • home work allowance,

  • cafeteria system – a pool of benefits to choose from (e.g. Multisport card, cinema tickets, shopping vouchers, medical package for relatives),

  • Tack! loyalty programme for employees – working with us longer earns you an additional financial bonus,

  • private medical care for IKEA employees and their families,

  • well being support – Edenred pre-paid lunch card, Employee Support Programme – support in difficult life situations,

  • personal accident insurance and pension plan,

  • jubilee awards, gifts and special events,

  • additional 4-week paternity leave,

  • co financing of language courses.


  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • life insurance

  • flexible working time

  • fruits

  • corporate products and services at discounted prices

  • integration events

  • retirement pension plan

  • no dress code

  • video games at work

  • coffee / tea

  • parking space for employees

  • leisure zone

  • meal passes

  • christmas gifts

  • birthday celebration

  • employee referral program

  • charity initiatives

  • family picnics

Together as a team

In the PA/PY Team Spain, together with Junior Specialists, other Specialists and Senior Specialists, you will process HR and payroll matters for the employees of IKEA shops and companies in Spain. This includes answering colleagues’ questions related to HR Administration and Payroll (via e mail and phone) or handling their personal data. You will be supported in your daily work by Team Leaders and their Assistants, whom you can consult in demanding situations.

Ingka Business Service Center sp. z o.o.

As Ingka Business Service Center, we are part of IKEA and we support shops and other IKEA companies with financial and payroll services. Our office (Regional HUB Europe) is located in Poznań, at 6a Szwedzka Street (Centrum Franowo). With us, you can spread your wings in the field of HR. We will appreciate both your linguistic background and your experience in human resources management, but what is particularly important to us is whether our values, such as a sense of community, simplicity or the search for new solutions, appeal to you. With us, you can be yourself and work the way you want – we care about your authenticity and freedom of self-expression. We focus on job stability and building long-term relationships with our employees.

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